Job Details

Assistant Vice Provost for Research, Pre-Award Administration

Position Number: 6577817
Location: Waco, TX
Position Type: Sponsored Programs, Grants, and Contracts

Assistant Vice Provost for Research, Pre-Award Administration

Job Identification: 19391
Posting Date: 09/17/2025, 03:16 PM
Job Schedule: Full time
Locations: 1320 S 7th Street, Waco, TX, 76706, US
Degree Level: Master

Job Description:
What We Are Looking For

The Assistant Vice Provost for Research Pre-Award Administration provides strategic and operational leadership for pre-award research administration activities at Baylor University. Reporting to the Vice Provost for Research, this position oversees proposal development and submission ensuring compliance with institutional and sponsor requirements. The role collaborates with faculty, administrators, and sponsors to expand research funding, foster interdisciplinary partnerships, and enhance Baylor's research capacity and visibility.

A Master's degree and ten years of relevant work experience are required.

*All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

Lead and manage all aspects of pre-award services, ensuring effective preparation, review, and submission of proposals for federal, state, foundation, corporate, and other external funding sources
Provide strategic leadership for the pre-award team, fostering collaboration, professional development, and continuous improvement to support the university's research mission and ensure high-quality services across academic units
Direct the design and execution of comprehensive pre-award training programs, covering proposal strategy and development, budget formulation and justification, and compliance with sponsor and institutional requirements
Serve as the institution's expert on pre-award research administration, providing authoritative interpretation of institutional policies and sponsor-specific guidelines
Collaborate with compliance, finance, legal, human resources, informational technology and unit leadership to address proposal-related matters such as subawards, cost-sharing, hiring, data security and budget formulation
Lead initiatives to enhance and maintain electronic research administration systems (e.g., CARA), ensuring efficient and compliant pre-award operations
Ensure maintenance and tracking of all pre-award documentation guaranteeing accuracy, completeness, and adherence to submission deadlines
Perform all other duties as assigned to support Baylor's mission
Ability to comply with university policies
Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/19391