Job Details

This ad is expired.

ADMINISTRATIVE COORDINATOR, School of Public Health, Health Policy & Mgmt (23500591740602)
Go to our website »

Position Number: 4247977
Location: Boston, MA
Position Type: Health - Public and Environmental Health

ADMINISTRATIVE COORDINATOR, School of Public Health, Health Policy & Mgmt (23500591740602)

Tracking Code: 23500591740602

Job Description
The Administrative Coordinator will support the Department Chair and Executive Director in the Department of Health Law, Policy and Management, a fast-growing department in the SPH. Responsible for processing financial transactions, including travel reimbursements, honorariums, and other disbursements. Responsible for department meeting and event planning, which currently includes monthly faculty meetings, visiting professor and topic-specific series. Provide calendar support and scheduling for Department Chair and Director. Maintain current email and department directories. Responsible for purchasing and technical troubleshooting office equipment. Oversee additional administrative, operational and special projects related to the Partnered Evidence-Based Policy Resource Center Home, a large research team within the department and closely affiliated with the Boston Veteran Health Administration, as needed. The successful candidate will need to be well-organized, detail-oriented and able to prioritize duties.

Essential Functions:

Schedule, plan and organize departmental events including monthly department meetings. This currently includes faculty meetings, visiting professor and topic-specific seminar series. Planning includes scheduling and sending outlook invites, reserving rooms, catering and set-up/clean-up. Also responsible for Department-wide event planning, typically 5-6 events a year. (30%)
Oversee additional administrative, operational and special projects related to the Partnered Evidence-Based Policy Resource Center (30%)
Provide routine administrative support to the Chair and Director, which includes calendar management, reimbursement processing, travel ar arrangements, and other tasks as requested. (15%)
Assist with the day-to-day operations of a busy academic department, responding to faculty and student inquires, managing the department inbox, supporting academic and research events and other special projects, as assigned. (15%)
Responsible for purchases in the department including supplies and computers and processing disbursements, honorariums, invoices and travel reimbursements for operating and designated funds. Serve as point person for general technology trouble-shooting and IS/IT requests. (10%)

Required Skills

Bachelors degree preferred with 1+ years of administrative experience
Excellent written and oral communication skills, interpersonal skills and ability to interact with all levels of staff
Must be able to handle multiple competing priorities
Self-directed, team-oriented and customer focused
Knowledge in SAP financial systems and BU financial applications preferred

Please note all newly hired staff and faculty will need to be in compliance with Boston Universitys COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the Universitys response to COVID-19, please visit the COVID-19 Resources site.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Job Location: BOSTON, Massachusetts, United States
Position Type: Full-Time/Regular
Salary Grade: Grade 45

To apply, visit https://bu.silkroad.com/epostings/submit.cfm?fuseaction=app.jobinfo&jobid=312326&company_id=15509&version=1&source=ONLINE&jobOwner=1018643&aid=1