Job Details

Position Title: Accounting Clerk

Department: Financial Aid

Campus: Allegheny Campus

Additional Information: Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Work hours (for hourly positions): Monday - Friday 8:00 am - 4:00 pm Second Saturday of the month 10:00 am - 1:00 pm

Salary Grade: SEIU C - $17.40

Job Category: Office Support Staff/Maintenance/Housekeeping

Employment Type: Regular Full-Time

Job Slot: 0484

Job Open Date: 3/2/2018

Job Close Date: 3/16/2018

General Summary: Assists in general clerical duties required to accomplish general accounting, cost accounting, accounts receivable, billing, payroll, auditing, bookkeeping, accounts payable and/or cashiering functions.

Job Specifications: Must be able to accurately process refunds, deductions and payments, invoices, vouchers and related forms and data. Error could result in financial loss and negatively impact the college's public image. Ability to undertake analytical assignments requiring judgment and initiative. Must be able to determine and take action to correct errors.

?Education and Experience: High School diploma and six months to one year of job-related experience in accounting/financial bookkeeping operations or a high school accounting degree or equivalent combination of education and experience.

Certifications/Licensures: N/A.

Skill Requirements: Must be able to type 25 WPM. Working knowledge of computerized accounting systems, spreadsheet and word processing required. Must be able to operate standard office equipment. Ability to accurately check manual calculations. Ability to understand and carry out verbal and written instructions.

Physical Requirements, If Applicable: Must be able to type 25 wpm for a two hour interval without interruption; able to sit without a break for up to three hours. Ability to communicate effectively and follow written and oral instructions.

Duties:

1. Under direct supervision, performs general clerical accounting duties in of one of the following areas:

2. Accounts Payable: Prepares invoices for payment; verifies codes, prices, approvals, and quantities; corrects errors; balances return and accrual accounts; researches discrepancies with vendors and college personnel; and processes, void, reissue, or place holds on checks.

Bursar/Student Accounts: Processes cash receipt and student account transactions; analyzes student accounts; researches and respond to related inquires and complaints; prepares paperwork for collections and reimbursements; and prepares and processes third-party billings.

Payroll: Processes payroll forms; verifies wages, approvals, and codes; corrects errors; prepares journal entries; completes bank forms and requests for verification/record of employment earnings.

Financial Aid: Processes student loans; verifies loan approvals; keeps apprised of changes in student status and notifies banks and the state capital; assists banks in locating students; initiates the pay-back of loans; responds to related inquiries and complaints; and maintains current knowledge of related federal and state regulations.

3. Prepares forms, reports, records, and correspondence; receives and responds to related mail, phone calls and other inquiries; maintains contacts and reconciles discrepancies with external parties.

4. Assists with reconciling accounts; posts, balances and codes data; prepares related records, logs and reports.

5. Performs other related duties as required or assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here or by going to http://www.ccac.edu/hr, selecting "HR Forms and Documents" from the left menu and locating the link named "CCAC Instructions on Clearances.