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Administrative Assistant
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Position Number: 1035872
Location: Notre Dame, IN
Position Type: Secretary and Administrative Assistants

University of Notre Dame

Administrative Assistant

The University of Notre Dame (ND.jobs) is accepting applications for a Administrative Assistant.

Applications will be accepted until 7/7/2017.

The Administrative Assistant will serve as the main receptionist to Visitation Hall and Remick Commons and support the Visitation Team and Institute for Educational Initiatives and its directors, including but not limited to, the Director and his Executive Administrator, the Executive Director of ACE, the Managing Director of the Institute, the Director of Operations, the Assistant Director of the Institute, and others as assigned. The Administrative Assistant will also provide support to the Director for the Center for Literacy Education. Duties include: coordinate meetings, mailings, order and maintain office supplies for the Institute; coordinate student workers for the Institute; network and trouble shoot with various suppliers and vendors to the Institute; receptionist for Visitation Hall and Remick Commons; coordinate travel and complete expense reports, and other duties as assigned.

Greet, welcome, and assist visitors and guests to the building.

Order office supplies, maintain inventory, anticipate needs for all programs supported.

Oversee mail distribution, shipping, & receiving. Duplicate reports and documents; maintain records and files.

Work with outside vendors and ND units for all supply, printing, and technology needs.

Support the administrative needs of the Director of the Center for Literacy Education, and others as assigned.

Coordinate and oversee student workers supporting the needs of Visitation Hall team and the Institute at large.

Other duties as assigned- supporting the Institute for Educational Initiatives and the Visitation team.

Minimum Qualifications:
High school and some college education 5-6 years Experience

Preferred Qualifications:
Advanced computer skills including Microsoft Office (Word, PowerPoint, Excel, Access)

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S17560. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.