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Administrative Services Coordinator
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Position Number: 2789873
Location: El Paso, TX
Position Type: Secretary and Administrative Assistants

Administrative Services Coordinator

Job ID: 7332
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

FLSA Status
Non-Exempt

Posting End Date
January 20th, 2022; 11:00PM MST

Earliest Start Date
As soon as possible

Salary
Starting at $30,804 annually

Hours per Week
40.00 Standard from 8:00 AM to 5:00 PM (some flexibility required on evenings and weekends)

Hiring Department
English

Required Application Materials
A resume, cover letter, and a list of 3 professional references are required to apply.

Please submit all documents in a single PDF file in order to be considered.

Purpose of Position
Under limited supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials. Responsible for the administration and supervision of the department's administrative activities.

Essential Functions
Coordinates the workflow for the department administrative or clerical staff.

Maintains responsibility for general secretarial support functions to the department to ensure efficient utilization of time.

Assigns duties and prepares timecards for payroll run.

Coordinates various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office
supplies, and coordinating facilities and mail service activities.

May coordinate and implement methods and procedures for monitoring work activities, and recommends measures to improve methods, performance, and
quality of product or service.

Coordinates the installation and maintenance of accounting records to show receipts and expenditures; reconciles departmental accounts.

Prepares reports for management.

Interprets company policies to workers and enforces safety regulations.

Initiates or suggests plans to motivate workers to achieve work goals.

Provides technical support and participates in employee training.

Maintains a high degree of confidentiality on all sensitive information this position is privy to.

Maintains an environment that promotes efficiency within the department.

Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information.

Answers and refers telephone calls or other inquires to ensure accurate and timely communications are facilitated.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: May have supervisory responsibilities.

Required Qualifications
Bachelor's degree from four year college or university within area of assigned responsibility.

Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently sit. The employee must regularly walk and stand; use
hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level is the work environment is moderately quiet.

EO/AA Statement
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=7332&PostingSeq=1