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Pasadena City College
  • Position Number: 1337807
  • Location: Pasadena, CA
  • Position Type: Human Resources

HUMAN RESOURCES TECHNICIAN II/CONFIDENTIAL (2 POSITIONS)
Human Resources 100% - 12 Months


FINAL DATE TO SUBMIT THE DISTRICT APPLICATION AND ALL SUPPORTING DOCUMENTS MONDAY, DECEMBER 10, 2018 BY 4 P.M.

Monthly Salary Range: $4,578.85 – $5,843.92 (Starting Salary $4,578.85)
Work Schedule: Monday – Friday 8:00 a.m. to 4:30 p.m.

We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.

NOTE:
The term "Confidential" refers to an employee who is required to develop or present management positions with respect to employer-employee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions as communicated in Government Code Section 3540.1.

DEFINITION:
Under direction of an appropriate Human Resources manager, performs a variety of technical level work in the areas of position classification, compensation, evaluation, recruitment, selection, and labor and/or employee relations.

REPRESENTATIVE DUTIES (ILLUSTRATIVE ONLY):
  • Maintains employee files and other confidential information (disciplinary actions, investigations, grievances, accommodations, etc.); reviews employees' files to answer inquiries and provide information to Payroll and Benefits Department and other authorized individuals or groups;
  • Serves as a liaison between the Executive Director of Human Resources and management staff, academic and classified staff, students, community representatives,
    and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District policies and procedures or referring callers to other executives; provides information and assistance in person or by telephone regarding a variety of Human Resources matters;
  • Establishes and maintains documents and reports that are used for a variety of purposes, including the development of management positions in regard to labor and employee relations matters. The relevant functions would include the creation and maintenance of tracking systems, databases, records, and other documents.
  • Assists HR management in the preparation of relevant information that is then used to develop and implement collective bargaining positions and strategies. This work include entering, processing, recording, and verifying both private and confidential information, such as personal data, employment and position data, compensation, banked hours, performance evaluations, disciplinary actions, and separation dates and reasons into the Human Resources Information System (HRIS);
  • Maintains current position control and full-time equivalent files and inputs additions, deletions and changes of positions and employees' statuses; monitors and maintains data in HRIS and establishes and assures accuracy of HRIS tables, codes, and input guidelines;
  • Performs full-cycle recruitment processes from conduct of job analyses to onboarding, and all steps in between.;
  • Processes new employees, ensuring compliance with criminal record guidelines, medical screening, I-9 employment eligibility and identification, and payroll processing requirements;
  • Processes employees' assignment notices authorizing employment, salary increases and status changes, such as transfers, promotions, reassignments, and separations according to authorized budget account numbers;
  • Upon the direction of HR management, evaluates salary class change requests or position reclassification requests; conducts and responds to salary, benefit, and classification surveys; computes and compiles survey data and results used to set District compensation levels through collective bargaining;
  • Ensures required credentials, licenses, and tests are obtained and maintained by employees whose positions require these as a condition of employment; tracks renewal deadlines and updates credentials, licenses and/or tests in a timely manner in the HRIS;
  • Provides appropriate information and forms to employees requesting leaves of absence (LOAs); approves or denies LOAs and forwards approved LOAs to Payroll and Benefits Department for processing and tracking;
  • Prepares Consent Items for Board of Trustees' approval and performs follow-up actions related to Board of Trustees' decisions;
  • Conducts factual research and data analysis as directed by HR management and obtains supporting documentation to initiate, verify, or complete assignments, including employment documents and forms, statistical files and charts on salaries, and other information for use in collective bargaining, statutory reporting,, accreditation, and internal analyses; compiles data from employee records, and other sources (such as electronic and hard copy digests, practice manuals, and/or published laws and regulations) and prepares reports; conducts research and analysis of collective bargaining agreements, disciplinary actions, workplace investigations and other employee- employer relations matters;
  • Distributes forms and receives completed performance evaluations for employees; checks all forms for completeness, timeliness and required signatures; follows- up with department supervisors to ensure evaluations are returned;
  • Responds to initial verbal or written inquiries on routine labor relations, performance management, and disciplinary issues and refers more complex issues to Executive Director of Human Resources or designee;

    REPRESENTATIVE DUTIES (CONTINUED):
  • Conducts discrimination and harassment investigations; develops and makes recommendations for resolution of complaints and allegations; gathers, analyzes, organizes, and compiles documentary evidence from multiple sources for investigative reports, proposed disciplinary actions, responses to state and federal government agencies, administrative hearings, and mediations; maintains confidential case files on investigations and audio recordings of interviews;
  • Upon the direction of HR management, coordinates or assists with special projects by gathering and analyzing data and/or generating reports used in establishing District collective bargaining positions;
  • Remains current on related laws, regulations, and practices affecting labor and employee relations by subscribing to related literature, attending conferences, seminars, and/or enrolling in courses; applies interpretations of the rules and regulations of the Los Angeles County Office of Education Personnel, California Education Code, Title V guidelines, PERB regulations and the Pasadena Area Community College District Board of Trustees;
  • Assists in responding to government agency complaints through the preparation of relevant historical and/
    or factual data requested by HR management, including responses to the California Department of Fair Employment and Housing Commission, the Equal Employment Opportunity Commission, the Department of Labor, PERB, etc;
  • Assists the Chief Negotiator in negotiations of wages, hours, and other terms and conditions of employment through the preparation of information required for the District to conduct effective collective bargaining; ensures District's compliance with negotiated union contracts;
  • Presents information to District management and/or staff, as requested;
  • Processes unemployment claims in a timely manner; and
  • Acts in a lead capacity; and,
  • Other duties as assigned.

    OTHER DUTIES:
  • Performs other duties as assigned.

    KNOWLEDGE AND ABILITIES KNOWLEDGE OF:
  • District policies, procedures and other applicable laws related to Human Resources;
  • Equal Employment Opportunity (EEO) laws, policies and guidelines;
  • Effective recruitment advertising techniques;
  • Organizational structure, job analysis and job design;
  • Employee and labor relations in a public employment setting;
  • Report writing;
  • Research methodologies; data collection and basis statistical analysis techniques;
  • Mathematical computations;
  • Interpersonal skills including tact, patience and courtesy;
  • Oral and written communication skills;
  • Standard office practices, procedures and equipment; and,
  • Records keeping techniques.

    ABILITY TO:
  • Perform professional-level, public agency human resources work independently and creatively;
  • Write effective advertising text
  • Interpret, apply and explain rules, regulations, policies and procedures;
  • Compile, organize and analyze statistical data;
  • Maintain confidential employee files;
  • Work confidentially with discretion;
  • Plan, organize and prioritize work;
  • Meet schedules and time lines;
  • Work independently with little direction;
  • Organize and maintain files;
  • Communicate effectively both orally and in writing;
  • Understand scope of authority in making independent decisions;
  • Review situations accurately and determine appropriate action according to established guidelines;
  • Establish and maintain positive and effective working relationships with others; and,
  • Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

    EDUCATION AND EXPERIENCE:
  • Associate of Arts/Science degree or two years of
    college level coursework in Human Resources, Business Administration, Public Administration or a closely related field; AND
  • At least two years of increasingly responsible experience in a public sector Human Resources department performing high level clerical and technical duties, including the use of Applicant Tracking System and HRIS.

    PHYSICAL DEMANDS:
    Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District
    and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and
    file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

    ENVIRONMENTAL ELEMENTS:
    Employees work in an office environment with moderate noise levels, controlled temperature conditions, and
    no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

    LEVEL OF SUPERVISION EXERCISED:
    None.

    PROBATIONARY PERIOD:
    One year.

    SALARY AND BENEFITS:
    Salary and other terms of employment are competitive. Placement is at Range 44 on the District Confidential Represented Salary Schedule.

    Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.

    CONDITIONS OF EMPLOYMENT:
  • Successful completion of livescan clearance and TB screening.
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS if you are a current or former member.
  • Board of Trustees approval.

    APPLICATION AND SELECTION PROCESS:
    Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are
    not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking Software (ATS). Applications completed and received by Monday, December 10, 2018 by 4 p.m. will receive full consideration.

    Please keep in mind the following:
  • If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
  • The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
  • While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
  • Positions are full-time (100%) and "open until filled," unless otherwise stated.

    Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance, please contact the Human Resources office at 626-585-7388. Applicants may expect to be notified approximately 4 – 5 weeks following the closing date as to the status of their application.

    SUPPORTING DOCUMENTS:
    For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted.
    1. Cover letter
    2. Professional resume
    3. Unofficial transcripts of undergraduate work are required. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
    4. Other information considered pertinent to the application (optional)

    ABOUT THE DISTRICT:
    Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 90 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 72 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. Eighty percent of our students receive the Board of Governor's Fee Waiver which is based upon the federal poverty guidelines. PCC is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of School and Colleges. For more information, go to www.pasadena.edu.

    MISSION:
    The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning
    and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

    ADDITIONAL INFORMATION:
    The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.
    Pasadena Area Community College District will not sponsor any visa applications.

    If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.

    It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.

    Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101- 542)
    The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

    The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

    PASADENA AREA COMMUNITY COLLEGE DISTRICT Equal Opportunity, Title IX, Section 504 Employer

    To apply, https://pasadena.csod.com/ats/careersite/JobDetails.aspx?site=1&id=425





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