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Payroll Technician (Substitute) - District
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Position Number: 1105107
Location: Riverside, CA
Position Type: Human Resources

Position Title:
Payroll Technician (Substitute) - District

Application Deadline

Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time.
11/07/2017

Department:
Accounting Services (D)

Position Type:
Temporary, Hourly as Needed

College/Campus:
District

Physical location of the position:
District

Employment Type:
Temporary

Position Length:
As Needed

Salary Range:
N/A

Salary Amount:
$26.59 / hour

Salary Type:
Hourly

Is this position categorically (grant) funded?
No

BASIC FUNCTION:
Under the supervision of the area Manager, performs a variety of technical tasks of above-average difficulty in connection with the preparation of the District's payroll.

PROVIDES WORK OR LEAD DIRECTION TO:
Not applicable.

EDUCATION:
Graduation from high school or GED equivalent.

EXPERIENCE:
Three years of directly related experience in financial recordkeeping is required. One year in a school accounting office or payroll experience is desired.

KNOWLEDGE OF:
Methods, practices, principles, procedures and terminology used in a payroll office; common computer software applications and processes, including Excel and Word; payroll preparation software applications.

ABILITY TO:
Learn, apply, and explain rules and regulations; work with established procedures, as well as, complex situations requiring the exercise of judgment and initiative; work cooperatively and effectively with District and county personnel; work under pressure of recurrent deadlines with frequent interruptions; understand and carry out complex instructions, both oral and written; operate 10-key calculator; establish and maintain effective relationships with others.

Other:
COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:
Co-workers, other departmental personnel, employees, Riverside County Office of Education, PARS, STRS, and PERS retirement systems, CTA and CSEA unions, EDD, federal and state agencies, financial institutions, mortgage companies, and other employers.

WORKING CONDITIONS:
Normal office environment.

Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Prepares various reports for internal and external agencies, including but not limited to the Public Agency Retirement System, Public Employee Retirement System, and State Teachers Retirement System. Prepare worksite reports, labor distribution reports, hours/days tracking, load bank summaries, seniority reports, reassigned time spreadsheets, and step and column projections; prepares, assesses, and validates employee payroll data for outside agencies.
2. Prepares, calculates and codes all pay documents, including teaching assignments, stipends, differential pay and timesheets; assesses, evaluates and confirms payroll balancing for all certificated, classified, confidential, and student employees, adhering to schedules and timelines established by the District and the Riverside County Office of Education.
3. Processes and records all new employee paperwork and necessary documents, including but not limited to New Employee Authorization Transmittals, retirement forms, direct deposit forms, tax forms, and attendance cards for distribution to all outside agencies; prepares and maintains employee file folders, and enters employee numbers into Datatel and tracking spreadsheets.
4. Maintains and enters all employee modifications, including voluntary deductions, name, address, contract pay increases, anniversary step increases, approved cost of living adjustments, federal and state withholdings, direct deposit information, position, pay frequency, worksite and budget code changes for all regular positions and any extra duty assignments including special projects; maintain accurate salary history records and seniority lists.
5. Explains and provides details for the method of pay and payroll forms to new employees.
6. Maintains complete and accurate confidential attendance records in compliance with District, State and Federal guidelines, including the calculation of leaves earned and used and enters data for the employees' paycheck stub.
7. Enters payroll data into the District's payroll software to generate payroll warrants and required reports.
8. Files employee documents, earnings records, teaching assignments, Notice/Change of Employment;
boxes all payroll records for archive storage.
9. Answers phone calls or emails regarding employees' payroll information and requests for data.
10. Prepares adjusting entries for W-2s, including workers comp, ARS and AFLAC.
11. Tracks, records, and prepares prior year liabilities for year-end processing including vacation and compensatory time and all hours/days worked prior to June 30th for payment beyond July 1st.
12. Participate in District-provided in- service training programs and user group meetings, including payroll calendar year-end workshops provided by the Riverside County Office of Education.
13. Reads, interprets, and adheres to guidelines presented by the CSEA, CTA, and Management contracts and Education Code.
14. Prepares and maintains accurate records for all approved workers' compensation absences and payments.
15. Participates in District-provided in-service training programs.
16. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
17. Performs other duties, related to the position, as assigned.

CONDITIONS OF EMPLOYMENT:

Work for Temporary, Hourly employees is on an as needed basis. Under this classification you may not exceed nine hundred fifty (950) hours or one hundred sixty (160) days in an Academic Year (July 1 - June 30).

No Temporary, Hourly as Needed employee may begin to work without the authorization of Human Resources and Employee Relations.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Lorraine Jones, 3801 Market Street, Riverside, CA 92501. Telephone Number is: (951) 222-8039.

Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter

Optional Applicant Documents:
Letter of Recommendation 1
Letter of Recommendation 2
Letter of Recommendation 3

Effective Employment Date:
Anticipated Start Date: November 13, 2017

Application Deadline:
11-07-2017

Special Comments:
*****
IMPORTANT NOTICES:

* Only electronic, on-line applications are accepted. All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* Paper applications and supporting materials WILL NOT be accepted!

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources & Employee Relations at (951) 222-8595 for assistance.

Application Types Accepted:
Classified/Management/Confidential Application

To Apply, visit: https://pa379.peopleadmin.com/applicants/Central?quickFind=57643