Job Details

Program Specialist - Physician Assistant Program

Classification: Extended Education Specialist I - Exempt
Department Name: Extended Education
Job Number: MB2019-PA2538
Status: Open Until Filled
Priority Screening Date: 07/21/2019
Recruitment Status: Apply today! Application Screening Begins July 22, 2019.

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. California State University, Monterey Bay (CSUMB) is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.

As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.

PURPOSE:

Under the general supervision of the Director of Extended Education Programs and daily oversight of the Program Director for the Master of Science Physician Assistant (MSPA). The Program Specialist will perform a broad range of complex assignments, develops and oversees daily activities of the MSPA program within the College of Health Sciences and Human Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Data collection, analysis, and reporting: Researches and analyzes program data to include clinical data, admission data, and curricular data for accreditation. In collaboration with the Program Director, researches and reports on evolving national PA curriculum standards, develops draft accreditation reports, collects data on other MSPA programs across the nation and proposes improvements to the program. Utilizes data management and software systems including Exxat, WebAdmit and AirTable to organize and analyze data and produce reports required by accreditation standards.
• Project development, implementation, and evaluation: Assists the program director with design and completion of multiple projects including program review and annual academic and/or strategic planning. In collaboration with the program director, may assist in grant-related funding projects. Researches available grants and coordinates the development of grant proposals and other projects that support MSPA priorities and student success.Project development, implementation, and evaluation: In collaboration with the program director, may assist in grant-related funding projects. Researches available grants and coordinates the development of grant proposals and other projects that support MSPA priorities and student success. Assists the program director with design and completion of multiple projects including program review and annual academic and/or strategic planning.
• General Administration: Develops practical and creative administrative solutions for MSPA projects through consultation and coordination with others. Ensures services and systems are working effectively to support student success and meet program goals. Makes recommendations on day-to-day administrative operations and procedures, performing independently under general goals set by the program director. Handles complex inquiries and requests requiring interpretation and application of University policies and procedures and refers to appropriate personnel as needed.
• Course Scheduling: In collaboration with program director, didactic coordinator and clinical coordinator, enters clinical assignments into EXXAT. Reviews and maintains the clinical schedule, utilizing reports to identify errors, conflicts, and inconsistencies. Notifies department leadership of issues and helps identify alternative times and locations when needed. Maintains room preference information. Represents MSPA at scheduling office meetings and disseminates essential information to faculty and staff.
• Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Knowledge of: the procedures and practices in educational program and curriculum planning; resources of the campus and the surrounding community; and the processes required to plan and construct academic programs and course outlines.

Ability to: determine needs for new or revised programs; plan course hours and credit; develop course outlines with instructors; locate instructors and to assist them in understanding and completing contract arrangements; develop budgets and analyze costs for grant projects; write promotional materials and to develop a variety of promotional techniques; represent the CSU system to the community and develop working relationships; manage logistics of providing classes; and maintain cost information and records.

Minimum Qualifications:
Education: Equivalent to graduation from a four-year college or university, preferably with courses in adult education and curriculum planning.

Experience: Equivalent to two years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education. Experience developing resources, budgets, and marketing plans for educational programs and in acting as a liaison with the community is desirable. Teaching experience in higher or extended education may be substituted for experience on a year-for-year basis.

Specialized Skills:


Preferred Qualifications:
Proficient in Excel, preparing PowerPoint presentations to include statistical information, providing exceptional customer service, planning and executing events, writing policy, writing and presenting reports that require research, analysis and evaluation of information, and may require developing, recommending, and evaluating proposed solutions.

Masters degree in a health-related field (e.g., MPH). Experience with PA program curriculum development, experience working with grant proposals desired and a functional knowledge of clinical activity tracking software, ideally the EXXAT management system. Experience publishing in a healthcare or patient advocacy area would be helpful for this position.

Ability to establish and maintain cooperative working relationships within a diverse, academic environment. Exceptional ability to communicate verbally and in writing in a professional, persuasive and tactful manner. A strong customer service attitude and commitment is essential.

Experience involving the coordination of projects and administrative support functions in a large and/or complex office. Ability to: anticipate and meet department needs; take initiative to improve operations in a collaborative manner. Technical fluency with Microsoft Office Suite; G Suite (Gmail, Docs, Drive, and Calendar); intranet drives; EXXAT Clinical Rotation Management System; Adobe Software Suite, including photo editing software; Oracle-PeopleSoft (CMS) HR/Finance baseline system; and internet browsers.

Special Conditions of Employment:
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
• This position has been designated as a sensitive position with to:
  • or control over, cash, checks, credit cards, and/or credit card account information;
  • responsibility or access/possession of building master or sub-master keys for building access; and
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
• This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the Universitys liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Primary work location will be CSUMB at North Salinas but may require travel to CSUMB at Salinas City Center and the Main Campus. Any travel reimbursement will be in accordance with the CSUMB travel policy.

Compensation and Benefits:
POSITION INFORMATION:

• Type of Appointment: Full-Time, Temporary
• Collective Bargaining Unit: Academic Professionals of California (APC)
• Anticipated Campus Hiring Salary: Low to mid $4,000s/month
• CSU Salary Range
• FLSA Status: Exempt

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits R04. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing.

How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/5423

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at: https://csumb.edu/clery

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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