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Senior Administrative Assistant
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Position Number: 2086368
Location: Lubbock, TX
Position Type: Secretary and Administrative Assistants

Senior Administrative Assistant
Lubbock
22386BR
Institutional Diversity

Position Description
Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Major/Essential Functions

Maintain, manage, and supervise program budgets and personnel processes for the Senior Director within the Division of Diversity, Equity and Inclusion
Manages and oversees the operations and scheduling for the Senior Director
Review all financial documents received for signature/approval by the Senior Director
Oversees and directs the functions of divisional unit spaces in Doak Hall to include tracking, ordering, processing work orders, taking reservations for spaces and creating an inclusive space and student success environment
Prepares various personnel and financial related transactions such as EOPs, E-PAFs as assigned by the Divisions Senior Director and the Finance Director
Preparation of Purchase Orders and Requisitions (Techbuy) and process monthly P-Card reconciliation
Prepare deposits when available and submit supporting documentation for processing. Upholds best practices and compliance with regards to financial and personnel operating policies
Supervises graduate and undergraduate student workers
Monitors multiple ongoing projects and complete project deadlines in a timely manner
Other duties as assigned

Required Qualifications
Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.

Preferred Qualifications

Strong knowledge of Microsoft office tools
Strong analytical skills and attention to detail
Excellent organizational and verbal communication skills
Demonstrated ability to effectively communicate orally and in writing, to include writing and preparing reports, letters, emails, and other official correspondence
Demonstrated ability in interpersonal skills to include working with a diverse community
Demonstrated ability to monitor important and complex projects concurrently and meet all deadlines
Demonstrated ability in data entry and data processing

To apply, visit workattexastech.com

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicants race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.