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Supervisor, Graduation & Transcripts 497168
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Position Number: 1459661
Location: Beaumont, TX
Position Type: Registrars

Supervisor, Graduation & Transcripts 497168

Position Type: Staff

Position Number: 497168

Department: Registrar

Job Summary/Basic Function:
Job Summary:
The Supervisor of Graduation and Transcripts oversees and maintains all graduation and transcript functions and duties for Lamar University and Lamar Institute of Technology (LIT).

Essential Job Functions:
Graduation:

Oversees graduation processing, including graduation applications, degree clearance and certification, associated work flow processes, commencement, diploma production and distribution for Lamar University and Lamar Institute of Technology (LIT)

Responsible for graduation controls for LU and LIT

Manually reviews audits to ensure degree clearance and certification for LU and oversees the review of audits and exceptions for LIT

Manually sets student up to apply for graduation

Verify final grades and GPA before awarding degrees

Award degrees using batch process in Banner for LU Graduate and LIT students

Update student records, as requested

Provide reports, as requested

Coordinate Graduation Fair with Undergraduate Graduate Coordinator
o Secure vendors and departments to participate
o Obtain door prizes and snacks to hand out
o Pass out flyers
o Send out correspondence to students to attend
o Secure venue, mascots, volunteers

Coordinates Commencement ceremonies with Undergraduate Graduate Coordinator and Assistant Registrar
o Facilitate and maintain inventory of diploma stock, tubes, envelopes, labels, and honor cords.
o Ensure accuracy of information in the commencement program, on undergraduate diplomas, and for graduation-related information in Banner.
o Secure volunteers to work
o Develops and emails mass correspondence to graduating students
o Prepares walking list, walking cards, maps, work assignments
o Attends Commencement Committee meetings
o Supervise workers during Commencement Ceremonies

Transcripts:

Oversees transcript production and processes

Oversees Credential's transcript production

Oversees archived production

Process transcripts, as needed

DegreeWorks:

Maintains degree audits for LIT, scribe computerized degree audits, resolves encoding issues, responds to accuracy issues and adds new approved plans, makes modifications and revisions

Serves as back up Scribe to LU degree audit system

Assist in training faculty and staff in DegreeWorks, best practices and procedures for LU and LIT

Supervisory Responsibilities:

Oversee the supervision of assigned personnel
o Work allocation
o Employee training
o Problem resolution

Manage departmental graduation email boxes (UG, GR, LIT)

Assist Assistant Registrar with developing, maintaining, and updating policies, procedures, processes, and job duties

Coordinate with Assistant Registrar and Administrative Assistant on ordering supplies for graduation and transcripts

Additional Duties:

Serves on various committees as assigned

Attends meetings, seminars, and conferences on behalf of Records department

Work occasional evenings and Saturday for Commencement

Minimum Qualifications:
Education/Experience:
Bachelors degree Preferred
Minimum three years experience of progressively responsible experience in student records and registration in a higher education

Knowledge, Skills, and Abilities:
Comply with and adhere to Family Educational Rights and Privacy Act when dealing with public and university community.
Knowledge of student information systems and degree audit systems, preferably Banner and DegreeWorks
Understands the complexity of online audit coding
Knowledge of trends, issues, and accepted practices relevant to the position
Excellent communication, interpersonal, and organizational skills
Strong logical and analytical problem-solving skills; critical thinking skills with attention to details
Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
Strong organizational, time management and project planning skills
Ability to work independently as well as on a team
Strong initiative and the ability to coordinate multiple tasks simultaneously in a high-pressure environment
Must be approachable and highly customer service oriented; must be detail-oriented, but also able to strategically conceive and coordinate long-term projects and events planned over a long period of time.
Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community

Preferred Qualifications:

Security Sensitive Statement:
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

Salary: $37,116

Work Hours:

Posting Date: 05/13/2019

Close Date: 5/27/2019

Open Until Filled: No

Special Instructions:

To apply, visit https://jobs.lamar.edu/.

Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.