Job Details

Administrative Analyst/Specialist

Position Number: 6209812
Location: San Diego, CA
Position Type: Other Administrative Positions

Administrative Analyst/Specialist

Job No: 547908
Work Type:
Locations: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Position Summary

Are you passionate about providing essential administrative support to academic and research teams? The College of Health and Human Services (CHHS) at San Diego State University is seeking a dedicated Administrative Analyst Specialist to join our team. This role offers a unique opportunity to assist with the coordination of budgets, research funds, and recruitment processes, while ensuring efficient day-to-day operations for the College. As part of a collaborative team, you will support both academic and administrative functions, directly contributing to the success of the college's research and recruitment efforts.

Key Responsibilities:

Budget and Purchasing Support: Manage and track budget activities for both State and SDSU Research Foundation accounts. Assist with purchasing, p-Card use, and travel coordination in line with university policies.
Research Fund Coordination: Oversee the day-to-day management of College (RSF) Research funds, ensuring they are utilized effectively to support the college's research agenda in coordination with the Dean.
Recruitment and Student Assistant Tracking: Coordinate the recruitment and tracking of student assistants assigned to the college, including managing work-study budgets and hours.
Staff and Faculty Recruitment Support: Act as a liaison between the College and the Center for Human Resources to support recruitment, including creating job descriptions, facilitating interview panels, and handling tasks within the PageUp system. For tenure/tenure-track faculty, assist with offer letters, pre-boarding, relocation, and onboarding processes.
Decision-Making and Collaboration: Work closely with the Dean to ensure decisions align with university policies, strategic plans, and initiatives. Collaborate with campus HR to support recruitment efforts and ensure compliance with best practices.

Why Join Us?

Collaborative Environment: Join a dedicated team that values teamwork and the success of the College's administrative and academic objectives.
Professional Growth: Gain opportunities to develop skills in budgeting, HR, and recruitment while contributing to a prestigious academic institution.
Impactful Work: Play a key role in supporting research initiatives, staff recruitment, and student assistant coordination, ensuring the smooth operation of the College.

If you're ready to bring your organizational and administrative skills to a dynamic environment, we encourage you to apply and contribute to the success of the College of Health and Human Services!

Position Information

Full-time, benefits eligible, permanent/probationary position.
Position is designated non-exempt under FLSA and is eligible for overtime compensation.
Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The College of Health and Human Services consists of six academic schools, four clinics, and numerous research centers and institutes. The college provides undergraduate, master's and doctoral degrees, as well as certificate and credential programs through Global Campus. There are over 200 full and part-time faculty and more than fifty administrative and technical staff. We offer a balanced educational experience of academic study, field placement, clinical experience, international experiences, and research opportunities.

The College of Health and Human Services is dedicated to preparing students to address the health and human service challenges of the 21st century. We are a community of professionals committed to the advancement of research, education, and practice to serve local, national, and global communities. We believe that all persons have an equal right to health and human services delivered by professional practitioners who are skilled in evaluation and treatment strategies appropriate for a diverse population. We believe in the essential equality of all human beings and acceptance of the interdependence of people. The College values diversity in research, faculty, staff, students, and course content. We believe this contributes to a vital and enriched teaching, research, and learning environment.

For more information regarding the College of Health and Human Services, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

Working knowledge of budget policies and procedures.
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to compile, write, and present reports related to program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Proficiency with Excel.
High level of organizational and time management skills required.
Skill with developing processes and procedures for efficient and effective implementation of policy and guidelines.
Knowledgeable about CSU and/or SDSU policies and procedures for budget, travel, P-card and other procurement methods preferred.
Experience with SDSU Research Foundation accounts and systems for purchasing, travel and payments preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,167 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,879 - $7,488 per month.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by May 20, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu.

Advertised: May 06, 2025 (12:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/547908/administrative-analystspecialist