Job Details

Evaluator Specialist (2 Positions)

Position Number: 6217839
Location: Pasadena, CA
Position Type: Admissions/Enrollment

Evaluator Specialist (2 Positions)

Pasadena City College

Salary: $73,481.28 - $81,013.08 AnnuallyCFT-50

Job Type: Full-Time

Job Number: 07667

Location: Pasadena, CA

Department: Student Services

Closing: 5/23/2025 11:59 PM Pacific

The position is Categorically funded.

Under general direction, the Evaluator Specialist is responsible for evaluation, graduation and transfer decisions based on completed coursework and to communicate the required standards to students, faculty, staff and others. This class is a paraprofessional discipline requiring analytical decision-making, communication of complex laws, rules, regulations and policies governing evaluation, articulation, graduation and transfers to CSU and UC colleges.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from a director or other appropriately designated management classification. Will not act in the capacity of a supervisor but may be required to lead other staff.

EXAMPLES OF DUTIES :

Evaluates transcripts from private, local, state, national, military and foreign colleges for equivalency in terms of depth, breadth, intent and when appropriate, IGETC requirements; determine articulation, graduation and transfer certifications to CSU, UC, private, independent and out of state universities and resolves any issues or differences.
Cooperates and consults with Division Deans and Program Directors to develop articulation of courses for specific disciplines; researches web resources such as ASSIST, WASC, AICCU and other resources for information from other colleges.
Interprets, analyzes and monitors potential and actual changes and developments regarding district, system, county, state and federal policies, codes and laws, including Title 5, Family Educational Rights and Privacy Act; makes decisions regarding applicability of these to PCC students' graduation, articulation, and transfer certifications and defend decisions.
Responds to student inquiries; assists faculty, staff and students with grading issues and changes, reinstatements and approves and posts grade changes and reinstatements submitted by teachers.
Approves/denies petitions and posting Credit by Exam, Academic Renewal, and AP credits; approves and posts incomplete grade changes.
Disseminates current, accurate evaluation, graduation, certification and transfer information to all campus resources.
Monitors each stage of the evaluation and graduation process; explains and defends decisions regarding deficiencies or failure to meet requirements to students; meets with counselors and advisors to offer alternatives and recommends plans of corrective action.
Prepares reports and assists with record retention and accuracy.
Enters, downloads, imports and exports data regarding type of degree, major, honors and certification into the student records system and print diplomas.
Performs unscheduled work usually done by an Evaluation Specialist

KNOWLEDGE of:

Community college, district, system, county, state and federal policies, codes and laws, including IGETC, Title 5, Family Educational Rights and Privacy Act
Admission, articulation, graduation and transfer policies and procedures to UC and CSU colleges
Community college system organization and curriculum
Grading, probation and reinstatement policies

ABILITY to:

Analyze and make decisions based on a variety of options and variables
Monitor and anticipate changes in academic requirements and trends
Communicate professionally with officials, administrators, deans, faculty and students in challenging circumstances
Compose reports
Organize data and records for easy retrieval
Work in a multi-cultural environment
Establish and maintain cooperative and effective working relationships with others
Read, interpret, apply, and explain rules, regulations, policies and procedures

Education and Experience:

Possession of a Bachelor's Degree and
Four years of related experience in a college setting.

Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Core Competencies: The District has identified the following essential skills and attributes needed for success in this position.

Evaluation and Academic Records Analysis
Knowledge of Transfer and Graduation Requirements
Regulatory and Policy Interpretation
Analytical and Decision-Making Skills
Communication Skills
Student Support and Advising
Attention to Detail
Collaboration and Teamwork

Salary Range
CFT-50

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4934393/evaluator-specialist-2-positions

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