Job Details

Executive Assistant to the Dean, McDonough School of Business

Position Number: 6245680
Location: Washington, DC
Position Type: Executive Assistants

Executive Assistant to the Dean, McDonough School of Business

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Executive Assistant to the Dean | McDonough School of Business - Georgetown University

The Executive Assistant to the Dean provides comprehensive administrative support to the Dean of the McDonough School of Business and ensures the smooth operations of the Dean's Office. This role is essential for maintaining organizational efficiency and professional front-office operations. It combines strategic calendar management and logistical coordination while serving as a trusted advisor to the Dean and key point of contact for internal and external stakeholders.

Additionally, the role manages the day-to-day operations of the Dean's Office, overseeing reception, visitor relations, conference room setup, facilities coordination, and vendor communications. The position requires a high level of discretion, professionalism, and organizational skill to support engagements with high-profile individuals, including donors and university leadership, while executing special projects and internal events with polished communication and attention to detail.

Duties include but are not limited to:

Manage the Dean's calendar with attention to strategic priorities, preparation needs, and logistical transitions.
Coordinate domestic and international travel arrangements, including complex multi-leg itineraries and accommodations.
Provide thorough briefing documents and build presentation decks
Prepare materials and conference room for meetings, facilitate written communication, and manage special projects
Monitor the office email account and draft school-wide communications
Serve as the primary point of contact for the Dean's Office and ensure a welcoming, professional, and efficient environment.

Work Interactions

The Executive Assistant reports to the Chief of Staff and works closely with the Dean, Dean's Office staff, and colleagues across the McDonough School of Business and the broader Georgetown community. The position regularly interacts with senior leadership, faculty, students, alumni, and high-profile external guests.

The Executive Assistant directly contributes to the University's and School's mission by enhancing the effectiveness and efficiency of the Dean's leadership. Through strategic support-such as managing complex schedules, preparing materials for high-stakes meetings, and coordinating engagements with university leaders, donors, and industry partners-the Executive Assistant ensures the Dean can focus on advancing the school's strategic priorities in student learning and formation, research, and outreach.

In managing front-office operations, the role fosters a professional, welcoming environment that reflects the school's commitment to excellence and service. The Executive Assistant contributes to a cohesive and responsive administrative foundation that supports MSB's academic and operational goals by facilitating smooth internal communication, handling logistics for events and visits, and supporting cross-departmental collaboration.

Requirements and Qualifications

Bachelor's Degree and at least 5 years of experience in executive support or administrative management (or equivalent combination of education and work experience).
Enjoys and thrives in a fast-paced, high-stakes environment; demonstrates flexibility and composure under pressure, with the ability to manage shifting priorities, time-sensitive requests, and crises.
Operates beyond traditional administrative support-serving as a strategic partner, time gatekeeper, and trusted advisor to the Dean.
Anticipatory thinker with a proactive mindset and the ability to identify needs and prevent problems before they arise.
Trustworthy and able to manage sensitive and confidential information with discretion and integrity.
Professional and skilled at communicating effectively with various internal and external stakeholders, including VIP guests, donors, faculty, staff, students, and university leadership.
Demonstrated strong written and verbal communication skills with polished execution in emails, calendar invitations, travel logistics, meeting briefings, and other materials.
Displays sound judgment and knows when to escalate issues and when to manage independently.
Exceptionally organized, detail-oriented, and able to manage multiple tasks while meeting deadlines.
High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and database or scheduling tools.
Must be able to operate in flexible working conditions that include occasional extended hours for events or critical deadlines.

Preferred qualifications (if applicable)

Experience supporting senior leadership, such as a Dean or C-suite executive.
Familiarity with Georgetown University systems and protocols.
Experience with financial reconciliation and procurement systems.

Work Mode Designation

This position has been designated as Hybrid (1 Day). The Executive Assistant is expected to work in-person 4 days per week, with the option of working remotely 1 day per week, as agreed upon with the Chief of Staff. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Executive-Assistant-to-the-Dean--McDonough-School-of-Business_JR22019