Job Details

PS Administrative Assistant

Position Number: 6277216
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

PS Administrative Assistant

Job Summary

Provides complex administrative support for the Division of Vascular Surgery faculty, staff and management. Coordinates and oversees the work of support staff.

Responsibilities
1. Assists department with business operations2. Maintains budget records, such as reconciling accounts and preparing expenditure statements3. Collects, organizes and analyses data including CV records4. Supports recruitment, onboarding and other human resource tasks5. Assists with the implementation of department and University policies and procedures6. Provides administrative support to upper level department management by scheduling appointments and coordinating meetings; maintaining licenses and certifications7. Handles office tasks, such as filing, generating reports and ordering supplies8. Coordinates travel arrangements, such as booking flights, cars, and securing hotel reservations9. Screens phone calls and routes callers to the appropriate party10. Supports division activities including holidays, special events, training, etc.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN42092B
Full Time or Part Time? Full Time
Work Schedule Summary: weekdays
Department: 00917 - Vascular Surgery Development
Location: Campus
Pay Rate Range: 15.19 to 28.08
Close Date: 9/3/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/183524