Job Details

Executive Secretary

Position Number: 6301038
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Executive Secretary

Job Summary

Provides secretarial and administrative office support to the Department of Anesthesiology.
This is not a remote position.

Responsibilities
1. Provides administrative support to supervisor or department.
2. Prepares correspondence, including composing routine letters and memos.
3. Schedules appointments and maintains supervisors or departments calendar.
4. Makes arrangements for meetings and conferences.
5. Establishes and maintains confidential files.
6. Orders and maintains supplies for department.
7. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.
8. Orders and delivers physician lunches daily to multiple locations.
9. Responsible for ordering/activating/troubleshooting cell phones for faculty and residents.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
University experience preferred.

Special Instructions

Requisition Number: PRN42191B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday- Friday 8-5Schedule may vary
Department: 00220 - Anesthesiology - Operations
Location: Campus
Pay Rate Range: 15.00 to 23.00
Close Date: 7/15/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/183967