Job Details

Communications and Support Coordinator

Position Number: 6307017
Location: Doha, Qatar
Position Type: Public Relations, Marketing and Communications

Communications and Support Coordinator

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University's mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown's Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

Georgetown University in Qatar (GU-Q) is seeking a highly organized and resourceful Communications and Support Coordinator to provide comprehensive administrative and operational support to the Office of Communications. Reporting to the Executive Director of Strategic Communications, the successful candidate will ensure efficient coordination across internal and external communications, events, and departmental functions.

As this position is based in Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only.

Key Accountabilities

Serve as the first point of contact for faculty, staff, students, and visitors.
Provide comprehensive administrative and operational support to the Office of Communications, including financial and budgetary management.
Assist with content creation, fact checking and proofreading across internal and external channels, assuring accuracy and consistency in all communications.
Staff and support major GU-Q events' media relations and marketing initiatives as required.

Key Activities

Manage administrative tasks in Communications such as scheduling, synchronizing calendars, data entry, departmental workflow trackers, record keeping, note taking.
Maintain content calendars to align blog posts, email campaigns, social media, and other marketing initiatives with GU-Q objectives and timelines.
Assist the Executive Director of Strategic Communication with confidential human resources matters and other sensitive initiatives.
Assist the department and/or Unit Head in the preparation of a variety of documents, including reports, presentations, correspondence and documents as needed.
Liaise with the Finance Team to manage and process appropriate financial documentation and forms and ensure financial compliance.
Contribute to the Communications budget and expense management; compile relevant reports if needed.
In collaboration with the Finance Team and others on the Communications team, facilitate relationships with vendors and suppliers.
Act as liaison with GU-Q departments and external stakeholders to obtain and/or provide information on unit activities and projects.
Support members of the department and/or Unit Head on assigned project-based work.
Secure appropriate office setup and maintain the physical appearance of the department.
Help coordinate the work of student workers.
Other similar duties, as assigned.

Qualifications

Bachelor's degree.
3+ years of relevant work experience in providing administrative and operational support to a department.
Excellent understanding in the following areas: modern office practices, procedures, and equipment; record management, retention norms, and best practices; Financial Management Principles and best practices.
Working knowledge of cloud storage programs, HRIS and CRM software and applications (e.g. Workday), as well as software and applications for storing and processing digital images.
Proactive approach to tasks.
Meticulous attention to detail and quality.
Proven ability to manage multiple tasks and deadlines.
Excellent critical and analytical thinking skills.
Ability to exercise discretion when dealing with sensitive information.
Excellent English language writing skills, presentation, and organizational skills.
Strong proficiency with Microsoft Office Suite, particularly with Excel.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.

Need Assistance:

Need some assistance with the application process? Contact us at guqhr@georgetown.edu.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Qatar_Careers/job/Qatar/Communications-and-Support-Coordinator_JR22120