Job Details

Admin Support III Woodbury School of Business


Salary: $38,104.51 - $45,950.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2504395
Closing: 6/27/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement


Utah Valley University's Woodbury School of Business is seeking two detail-oriented and proactive individuals to provide essential administrative support across multiple departments. This role is ideal for someone who enjoys variety in their work and takes initiative in managing both routine and complex tasks. Responsibilities include coordinating meetings and events, supporting departmental budgets, assisting with accreditation and recordkeeping, and contributing to marketing and communication efforts. You'll also play a key role in facilities scheduling, student employee hiring, and ensuring smooth day-to-day operations.

Joining the Woodbury School of Business means becoming part of a dynamic academic environment where your organizational skills and collaborative mindset will directly support faculty, staff, and students. This position offers the opportunity to engage in meaningful work, build strong campus relationships, and grow professionally in a role that is integral to the success of one of the largest business schools in the region.

Summary of Responsibilities

• Provide advanced and confidential administrative support, including preparing correspondence, meeting minutes, and reports; managing faculty activity databases; and maintaining knowledge of university policies and procedures.
  
• Coordinate the preparation and submission of departmental reports, publications, newsletters, and other various documentation.
  
• Manage departmental financial activities, including payroll processing, timecards, hiring paperwork (PAFs, ESAFs, EPAFs), requisitions, travel requests, purchase orders, catering orders, index tracking, and budget reconciliation.
  
• Serve as the first point of contact for students, faculty, and visitors by answering phones, assisting walk-ins, and providing accurate information about university and departmental services.
  
• Maintain and monitor inventory of office supplies and equipment; manage ordering, receiving, billing, and distribution of materials.
  
• Support department leadership by facilitating communication, acting as a liaison with the Dean's Office, and assisting with problem resolution, other duties as assigned.
  

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's or an associate's degree and two years of experience related to the summary of duties or any combination of education and/or experience totaling four years.

Preferred Qualifications
Graduation from an accredited institution with a bachelor's degree plus one year of experience related to the Summary of Duties or any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of office operations, event planning, marketing communications, and university procedures & policies.
  
• Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint), and other business software.
  
• Strong written and verbal communication skills, including grammar, proofreading, and professional correspondence.

Skills

• Skilled in preparing and interpreting reports, charts, and budgets.
  
• Excellent organizational, time management, and multitasking abilities with strong attention to detail.
  
• Effective interpersonal, customer service, and problem-solving skills.

Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion.
  
• Comfortable working independently and collaboratively in a fast-paced, diverse environment.
  
• Willingness to support occasional evening/weekend events and adapt to shifting priorities.
  

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.



To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4979164/admin-support-iii-woodbury-school-of-business




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