Job Details

Director of Budget and Operations

Seattle University


Director of Budget and Operations

FLSA Status: Nonexempt

Market Reference Range (MRR): 11

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Reporting to the Dean of the College of Science and Engineering, the primary responsibilities of the Director of Budget and Operations is to provide financial, administrative, and human resource management services to support the business operations of the College. This position serves as the finance advisor to the Dean to identify areas of growth and to manage all the college's financial functions including annual budget preparations, budget planning, analysis, and reporting, personnel actions, and grants administration. This position is liaison to the Office of the Provost, Human Resources, and the central finance leadership of the university and the college.

The Director of Budget and Operations must understand complex administrative systems and a variety of different budget types. The Director of Budget and Operations must be able to navigate to solutions that meet university policies and procedures, state, and federal requirements.

Financial Administration and Operations:

• Develop business cases for investments in academic programs with high growth propensity, including ROI (Return on investment) analysis.
  
• Propose resource reallocation within the College to maximize the impact of the college's resources, in alignment with the university's strategic direction.
  
• Use financial data and student data to provide insights about how to maximize both the financial and academic impact in the college's academic programs.
  
• Direct and monitor the financial business operations of the College of Science and Engineering to ensure these units are appropriately resourced and that they steward those resources responsibly.
  
• Manage the annual budget cycle in the College including the planning and implementation of budget planning activities, the review and analyses of budget requests, and the review of faculty and staff salaries.
  
• Manage and track allocation of dedicated funding sources, including grants, equipment funding, faculty recruiting and development funds. Identifies and develops distribution models to ensure fair distribution of these funds.
  

Personnel Coordination:

• Manage all aspects of the faculty contract process, including leaves and promotions.
  
• Reconcile monthly faculty and staff payroll report for accuracy.
  
• Work closely with departments and HR Academic Operations to oversee issuance of faculty letters of appointment and assist with the on boarding of all new faculty.
  
• Monitor departmental teaching schedules to identify faculty scheduling issues and ensure resources are effectively utilized.
  
• Provide training and support to department chairs regarding using and updating teaching schedules.
  

Project and Program Management:

• Support programmatic management of college's research enterprise, including Summer Undergraduate Research and research related events.
  
• At the direction of the Dean, lead specific initiatives and projects related to the business operations of the college: develop objectives, timelines, deliverables. Ensure project is completed efficiently and successfully.
  

Supervision:

• Supervise 1-2 staff members: Hire, train, conduct performance reviews and initiate corrective action when necessary.
  
• Train and supervise 7 Sr. Administrative Assistants regarding departmental budget management providing guidance regarding fiscal forms, policies, procedures and generally accepted accounting principles, affecting sound fiscal management practices and accountability. P
• Provide back up for departmental budgets when Administrative Assistant positions are vacant.
  

Other Duties:

• Maintain current policies and procedures for position.
  
• Advise faculty and staff on university policies and procedures.
  
• Perform other duties as assigned by the Dean of the College of Science and Engineering.

Qualifications

• Bachelor's degree and minimum of 5 years' experience in educational administration, including office and budgetary management or an equivalent combination of education and experience sufficient to perform the duties of the position.
  
• Strong oral and written communication skills as well as the interpersonal skills necessary for professional and harmonious interaction with students, faculty, and staff.
  
• Skill in oversight of multiple budgets, including preparation of spreadsheets, records, and reports.
  
• Knowledge and experience with database management systems and word processing. Familiarity with operations and staff academic administrative and support offices and student referral services.
  
• Ability to maintain confidentiality. Excellent time management and organizational skills to manage multiple tasks concurrently and meet established deadlines.
  

Preferred Qualifications:

• Preferably Business major.
  
• Experience working with a variety of sponsors, including federal sponsors such as NSF, NIH, private foundations, and state and local governments. Familiarity with and experience interpreting Uniform Guidance 2 C.F.R Part 200 .
  
• HR or payroll administrative experience.
  
• Experience with faculty employment.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: 70,000 - 78,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.