Job Details

PS Administrative Assistant

Position Number: 6493034
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

PS Administrative Assistant

Job Summary

Provides complex administrative support for the Division of Family Planning, part of the Department of Obstetrics and Gynecology. Coordinates and oversees the work of support staff.

Responsibilities
Essential Functions

Respond to provider emails and phone calls.
Manage provider schedules in Qgenda. Including: make adjustments to Qgenda schedules pertaining to clinic schedules, call schedules, service schedules, vacation time, sick calls, etc. and pull Qgenda reports as needed.
Coordinate and attend division meetings, trainings, etc. and take meeting minutes when needed.
Answer messages from the call center, admin team, and other staff members in a timely manner.
P-Card purchasing for the division for meals, gifts, parties/celebrations/retreats.
Travel/conference coordination.
Provider calendar management.
Division chief administrative support.
Family Planning RightFax support.
Updating provider CV's.
Support the Family Planning Admin pool in Epic.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Team Culture

Supports an inclusive, transparent and supportive work environment
Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible
Communicates problems, issues and frustrations to supervisor and OB/WCSL Leadership

University of Utah Health Benefits Package University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits.
Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN42865B
Full Time or Part Time? Part Time
Work Schedule Summary: Monday through Friday, between the hours of 8:00am to 5:00pm. Flexible with consideration of business needs.
Department: 00933 - OB/GYN Clinical
Location: Campus
Pay Rate Range: 15.19 to 26.73
Close Date: 10/20/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/187513