Job Details

Administrative Assistant 2

Position Number: 6494908
Location: Madison, WI
Position Type: Secretary and Administrative Assistants

Administrative Assistant 2

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
August 21, 2025

Application Deadline:

Salary Information:
$22.51 - $26.30

For current employees, pay may not be restricted to the posted range and will be set in accordance to the Madison College Compensation Manual guidelines for internal salary placement.

Department:
Center for Reentry Education

Job Description:

Madison College his hiring an Administrative Assistant 2. This position supports a team and program, serving a diverse, under-resourced student population who are incarcerated in the state of Wisconsin and who receive education through the Second Chance Pell initiative.

This position has a variety of administrative responsibilities, including creating and maintaining documents, setting up and modifying student accounts, ensuring courses are set up accurately, and purchasing and shipping inventory. Excellent attention to detail, collaboration, communication, follow-through, and the understanding and ability to maintain strict confidentiality are essential in this role.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve, address challenges, and develop innovative solutions. Come be part of our great team!

REQUIRED DOCUMENTS/DEADLINE: cover letter and resume. Failure to submit these documents by the first review date will render your application ineligible. This position will be open until August 31, 2025, at 11:59 pm.

This is a full-time, non-exempt, 40 hours per week, 52 weeks per year position. General working hours will be Monday through Friday from 8:00 a.m. - 4:30 p.m. Some option for remote work is available per college policy. This posting may be used to fill similar vacancies that occur within 12 months of the first consideration date. This position includes an expected progression plan. Upon meeting the outlined criteria, you will be eligible to receive a $1.00 per hour increase.

Madison College offers a generous benefit program including health and dental benefits and participation in the Wisconsin Retirement System (WRS). The employee selected will serve a twelve (12) month introductory period.

Duties/Responsibilities:

Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations.
Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality.
Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.
May support onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures.
Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate.
Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.
Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings.

Knowledge, Skills & Abilities:

Knowledge of administrative procedures, scheduling practices and recordkeeping standards.
Knowledge of scheduling systems, academic processes and institutional policies.
Skill in using administrative software and databases.
Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
Ability to exercise independent judgment and problem-solving on routine problems.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.

Qualifications:

Associate Degree (or equivalent additional work experience).
0-2+ years of relevant work experience.
Ability to pass the annual Department of Corrections background checks.

Preferred:

Experience supporting Higher Education in Prison programing

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Commercial-Avenue-Education-Center-Madison/Administrative-Assistant-2_R0005574-1

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.