Job Details

Clinical Research Coordinator A

Position Number: 6580761
Location: Philadelphia, PA
Position Type: Laboratory and Research

Clinical Research Coordinator A

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Clinical Research Coordinator A

Job Profile Title
Clinical Research Coordinator A

Job Description Summary
The Department of Dermatology is seeking a highly motivated and detail-oriented Clinical Research Coordinator (CRC) to support patient-oriented clinical and translational research projects within the Clinical Studies Unit (CSU). The CRC will coordinate and implement investigator-initiated, industry-sponsored, and translational studies (Phase II-IV) across a diverse portfolio of dermatology research. This full-time position offers the opportunity to collaborate with faculty investigators, research nurses, and other coordinators in a dynamic academic research environment.

Job Description

Clinical Research Coordinator A

This individual will work under general supervision

Coordinate and manage patient-oriented studies in accordance with study protocols, ICH-GCP, federal regulations, and University of Pennsylvania policies.
Recruit and screen participants, conduct eligibility reviews, obtain informed consent, and enroll subjects.
Schedule and oversee study visits, ensuring timely completion of required assessments (e.g., vitals, ECGs, phlebotomy, questionnaires).
Collect, process, track, and document biospecimens; maintain inventory in the departmental biobank and Penn Medicine biorepository systems.
Administer study questionnaires and collect survey data.
Maintain accurate source documentation, study files and data entry in REDCap and other databases; support monitoring and audit activities.
Collaborate with investigators and staff; contribute to team meetings.

Job Responsibilities/Duties

Coordinate biobanking activities
Responsibilities include scheduling and tracking specimen collections, notifying stakeholders (investigators, clinical teams, labs) of required procedures, processing, maintaining biobank inventory systems, and coordinating transfers to internal laboratories. Ensure complete documentation, chain-of-custody, and compliance with biosafety, IRB, and institutional requirements.
Coordinate the conduct of patient-oriented research and translational biospecimen collection studies within the CSU.
Responsibilities include organizing and assisting with documents needed for study initiation, monitoring, audits, and study close-out visits. Complete required initial training (e.g., electronic databases, specimen processing/shipping) and participate in protocol-specific training as needed.
Recruitment and informed consent. Assist in participant recruitment, including review of medical records of upcoming clinic visits, discussion with investigators and research team, outreach to referring physicians, and pre-screening eligibility calls. Approach potential participants in clinic or by phone. Conduct and document informed consent with participants and families in accordance with IRB and institutional requirements.
Schedule and coordinate study visits and protocol-required assessments.
Schedule participant visits within protocol-defined windows and ensure timely completion of required procedures (e.g., vitals, ECGs, phlebotomy, questionnaires/surveys). Document adverse events and changes in concomitant medications in accordance with protocol and institutional requirements, ensuring timely review and appropriate follow-up by investigators. Assist with investigational product accountability for certain studies if needed.
Manage study documentation and data entry.
Participate in the development and maintenance of study-specific case report forms (e.g., REDCap) and source documents. Maintain all required sponsor/CRO documentation per GCP, including e-regulatory binders, participant binders, and study charts.
Other duties and responsibilities as assigned

Qualifications

Bachelor of Science and 1 to 2 years of experience or equivalent combination of education and experience is required.

The successful candidate must have:

Strong organizational and communication skills, with attention to detail and data quality.

Comfort with direct patient interaction, biospecimen handling, and basic clinical procedures (e.g., vitals, ECGs,)

Effective problem-solving skills

Effective verbal and written communication skills

Ability to learn new methods quickly and multi-task

Ability to work flexible hours

This position is contingent upon funding.

Knowledge of IRB and Human Research Protection Regulations

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$46,500.00 - $55,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Perelman-Center-for-Adv-Medicine/Clinical-Research-Coordinator-A_JR00112329-1