Job Details

Diagnostic Ultrasound Admin Assistant/ Program Coordinator

Position Number: 6582857
Location: Seattle, WA
Position Type: Secretary and Administrative Assistants

Diagnostic Ultrasound Admin Assistant/ Program Coordinator

Seattle University

Diagnostic Ultrasound Admin Assistant/ Program Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 20

Employment Status: Part-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

We are looking for a motivated and detail-oriented admin assistant/program coordinator to join our team. You will be responsible for supporting the daily operations and activities of our sonography program, as well as assisting with process improvement.

The main duties and responsibilities include:

Manage departmental phone calls, requests, and inquiries.
Maintain order and efficiency in department spaces and files.
Manage and replenish laboratory and departmental supplies.
Assist with data collection for accreditation reports.
Maintain student records and faculty professional development files. and support admission events for prospective and admitted students (may require weekend availability).
Organize and oversee orientation, mentorship, and graduation events for current students to foster community and positive culture between cohorts.
Support orientation and training for new department hires.
Assist with scheduling and coordinating training events, guest speakers, and lab volunteers.
Coordinate scheduling and documentation of faculty and advisory board meetings.
Facilitate clinical placements of students in various clinical settings, ensuring compliance with onboarding requirements in a timely manner and building reliable and strong relationships with our clinical affiliates.
Coordinate cohort class officer nominations, class officer elections, and cohort awards.
Maintain consistent communication with students regarding the University, program, and available sonography resources.
Obtain financial quotes for equipment and software, and arrange demonstrations for prospective lab simulations, as needed, prior to purchase.
Other duties as assigned by Program Director.

Qualifications

Experience in an administrative or program coordination role highly preferred, specifically in an educational or healthcare setting.
Strong knowledge of the sonography field and program requirements.
A positive, solutions-oriented, and professional attitude.
Excellent communication, organizational, and interpersonal skills.
Proficiency in MS Office and other relevant software.
Ability to work independently and as part of a team, handling multiple tasks and deadlines with efficiency and accuracy.
Attention to detail and accuracy.
Problem-solving and critical thinking skills.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $26,000 -$27,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/2904?c=seattleu