Job Details

Pre-Award Specialist

Position Number: 6584888
Location: Kennesaw, GA
Position Type: Sponsored Programs, Grants, and Contracts

Pre-Award Specialist

Job ID: 290283
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Manages pre-award activities using knowledge of Standard Operating Procedures (SOPs) for pre-award functions and awareness of federal rules and regulations related to research grant activity. Pre-award activities include, but are not limited to, assisting faculty and/or Principal Investigators (Pls) in the preparation and submission of grant and award intake for federal, state, local, and nonprofit sponsors. Builds and maintains partnering relationships with internal stakeholders and other operational departments while acting as a liaison with sponsors.

Responsibilities

1. Develops and provides detailed proposal checklists, templates, and timelines to manage

workflows and help guide faculty and their staff through the proposal development process.

2. Reviews federal, state, nonprofit, and local grant applications

3. Provides guidance throughout the budget development process ensuring compliance and

accuracy prior to proposal submission.

4. Obtains and/or provides institutional components of proposals and performs administrative

validation on all proposal elements

5. Prepares proposals for submission to sponsors using electronic submission portals, including

Cayuse (KSU's grants management system), FastLane/Research.gov, Assist, and grants.gov

6. Manages routing process in Cayuse or other electronic grants management system

7. Contributes to Sponsored Programs website to ensure it is user-

friendly, has useful information, and is up to date Facilitates Just-In-Time and other pre-award

actions requiring institutional authorized review

8. Intakes awards and prepares internal documentation for hand off to other Sponsored Programs

Administration units

9. Interacts regularly with and provide superior support and service to faculty and staff seeking

sponsored funding

10. Serves as primary intermediary with all pertinent sponsors, faculty, staff and campus entities

11. Ensures compliance with all sponsor guidelines and deadlines and KSU policies

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education or an equivalent combination of education and/or experience

Required Experience
Two (2) years of related work experience in sponsored program proposal review, grant administration, or research development within a university, non-profit, or academic medical center setting

Preferred Qualifications

Additional Preferred Qualifications
Certified Research Administrator (CRA) or Certified Pre-award Research Administrator (CPRA)

Preferred Educational Qualifications
Advanced degree from an accredited institution of higher education

Preferred Experience
Experience with applying and interpreting Unifor Guidance 2 CFR 200, federal agency specific regulations, and non-federal sponsor guidelines
Experience with electronic grants management system

Proposed Salary

The budgeted salary range is $58,000 to $70,000. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Able to work independently without guidance
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge and understanding of relevant policies and/procedures that govern major federal and non-federal sponsors
Understanding of research administration roles and responsibilities for internal and external resources

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and professional phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Background Check

Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=290283&PostingSeq=1