Job Details

Interim Educational Services Assistant

Position Number: 6863455
Location: Bakersfield, CA
Position Type: Secretary and Administrative Assistants

Interim Educational Services Assistant

Kern Community College District

Salary: $82,590.95 - $116,698.86 Annually

Job Type: Confidential

Job Number: FY25-2600268

Location: District Office, CA

Department:

Basic Function

The Educational Services Assistant is under the general direction of the Vice Chancellor, Educational Services, to perform administrative work requiring application of a broad knowledge of rules, regulations, law, and policies governing the District; to work closely with District administration; independently handles and completes projects; and provides a wide range of responsible confidential matters and clerical duties in the area of assignment.

Representative Duties

Duties may include, but are not limited to, the following:
1. Perform highly responsible and complex administrative and secretarial work exercising independent judgment in assisting the Chancellor; Vice Chancellor, Educational Services, and other Educational Services administrators as assigned.
2. Coordinate and participate in meetings: take and transcribe meeting summaries; disseminate agenda and meeting information; coordinate projects; and implement procedural changes in follow-up on action items.
3. Assist in budget preparation for Educational Services and its operational departments. Prepare cost estimates for budget recommendations; monitor, process purchases, and submit justifications for budget items.
4. Assist the Vice Chancellor, Educational Services, in the composition of new and revised Board policies, procedures, appendices relating to area of assignment for the Board Policy Manual.
5. Process and monitor items for the Board of Trustees approval.
6. Maintain calendar of department or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies.
7. Coordinate with the College for the preparation and submittal of the application for funds, and annual evaluation report.
8. Work in close liaison with the District and campus administrators and staff on matters of a confidential nature.
9. Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs.
10. Assist in the preparation of confidential reports relating to collective bargaining.
11. Prepare or review for completeness and conformity established regulations and procedures, a variety of forms, reports, summaries, and contracts.
12. Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and filing.
13. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receive and route mail.
14. Coordinate with the College administrators the preparation of an annual application for federal vocational education funds, and the final evaluation report.
15. Independently compose correspondence related to assigned area; maintain a variety of manuals, codes, handbooks, and directories.
16. Communicate with members of the Chancellor's Cabinet and their assistants promoting communication with the District Office and the campuses.
17. Prepare and disseminate academic calendars.
18. Assist in the preparation of workshops, receptions, meetings, and conferences.
19. Organize, plan, supervise, and evaluate temporary clerical staff, if assigned.
20. Perform other task/duties as assigned.

Minimum Qualifications

Associate degree or equivalent to four years of college or six years of full-time increasingly responsible secretarial and clerical experience.
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.

Knowledge & Abilities

Knowledge of modern office procedures, methods and computer applications; ability to interpret District Board Policy and laws applicable to instructional procedures; ability to communicate clearly and concisely; ability to operate a microcomputer and word processing/desktop publishing software; and ability to establish and maintain cooperative working relationships.
Ability to analyze situations accurately and adopt an effective course of action.
Ability to work independently with minimum direction and under strict deadlines, exercising good judgment in recognizing the scope of authority and care in administrative detail.
Ability to plan, organize work, and direct and oversee the work of others, as assigned.
Ability to learn and use an integrated administrative information system.

SPECIAL INSTRUCTIONSFirst Review of Applications: Complete application packets will be accepted until the position is filled; but those received by January 23, 2026 are assured consideration. The College reserves the right to extend time limits or re initiate the recruitment/selection process at any point.

Completed application packet MUST include:
*Completed Online Application for Employment form

It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024 (Download PDF reader)

Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment

All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/5202944/interim-educational-services-assistant. Emails will not be accepted.

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