Job Details

(Full-time) District Payroll Officer

Position Number: 6876419
Location: Redding, CA
Position Type: Business - Accounting

(Full-time) District Payroll Officer

Salary: $59,848.26 Annually
Location: Shasta College - Main Campus - Redding, CA
Job Type: Classified Staff Full-Time
Department: Administrative Services
Job Number: 2022-00530
Closing: 2/13/2026 4:30 PM Pacific

Description
Description of Basic Functions and Responsibilities

OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average 393,000 vs. California state average of 770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
The District Payroll Officer position analyzes, prepares, maintains, and verifies all fiscal records and supporting documents related to the processing of District payroll for all employee groups. The position is responsible for analyzing, computing, and processing employee health benefits and standard payroll deductions, including payment of all employee payroll deductions as required. Employees in this classification receive limited supervision within a framework of standard policies and procedures. This job class is responsible for exercising independent judgment and problem solving in the analysis, preparation, and processing of all payroll functions within strictly defined timelines. This job class functions as the lead position within Payroll and requires specialized technical knowledge of District policies, IRS and EDD payroll laws and reporting requirements, Education Code, Labor Code, Public Employees' Retirement Systems, and collective bargaining contracts. Employees in this position must maintain a high degree of confidentiality.

CLASSIFICATION: Range 40 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This is a classified position with a default CalPERS retirement.

SUPERVISOR: Payroll Supervisor or designee

Typical Duties, Knowledge and Ability

Performs and coordinates all functions necessary for processing District payroll for all employee groups.
Reconciles and prepares payment of District-paid employee benefits.
Reconciles and prepares all quarterly and annual Federal and State employment-related tax reports and payments.
Prepares and maintains a wide variety of payroll-related documents and materials (e.g. time cards, withholding information, employee contributions, retirement contributions, etc.).
Maintains all records and reports related to the final payroll calculation and all associated reports for each payroll (i.e., vendor payments, dues reporting, and payroll postings).
Analyzes and prepares journal entry requests as needed to correct or adjust payroll postings.
Develop query reports for District staff as requested.
Coordinates with Human Resources on workers compensation reimbursements and salary offsets.
Coordinates with I.T. to develop complex queries and payroll reports.
Analyzes annual payroll; reconciles and prepares W2's at end of each calendar year.
Analyzes and prepares monthly standard journal entries, charging various funds for payroll and benefits costs.
Prepares and maintains all records, payments, and correspondence for retirees' health insurance, including processing Medicare Part B reimbursements to retirees.
Reconciles and prepares all fiscal year-end payroll closing entries; reconciling all health, dental, vision, and life insurance accounts, revolving checks, PERS and STRS accounts, payroll accrual accounts, and miscellaneous benefits.
Serves as information source to employees, administration, insurance carriers, and others regarding District payroll processing procedures, requirements, and standards.
Researches information and provides input to the Administration on a variety of payroll related matters; prepares reports and correspondence as needed.
Coordinates and manages specialized functions and projects independently.
Performs a variety of technical duties in support of employee benefit programs, including reconciling enrollment and record-keeping.
Prepares payroll contribution reports to verify accurate reporting of employee service to pension plans.
Creates and maintains deduction codes associated with PERS, STRS, and miscellaneous benefits.
Works cooperatively and collaboratively with Human Resources staff to test changes to the integrated software system, ensure functionality, and prevent negative impacts on other departments.
Serves as liaison between the District, plan vendors, third party administrators, and employees related to miscellaneous employee benefits.
Reviews and audits monthly premium statements for all group insurance policies.
Develops and provides payroll training for District administrators and support staff.
Coordinates and oversees the work of Payroll personnel and evaluates the flow of work to ensure timely completion.
Trains and instructs Payroll staff in established methods and procedures.
Delegates and schedules work of subordinate staff and students.
Establishes, schedules, and prioritizes assigned Payroll projects and activities.
Performs other related duties similar to the above in scope and function as required.

Knowledge of:

Methods, practices, terminology, and procedures used in Payroll administration.
Education or governmental payroll, retirement systems, group health plans, and applicable laws and regulations.
Federal and state laws, codes, and regulations concerning Payroll administration.
Research methods, reporting, writing, and proof-reading techniques.
Verbal and written communication skills; correct usage of English, grammar, spelling, punctuation, and vocabulary.
Interpersonal communication skills using tact, patience, and courtesy.
Applicable sections of District policies, bargaining unit agreements, laws, codes, rules, and policies affecting the processing and reporting of payroll activities.
Current technologies, personal computer, and associated software, such as word processing, spreadsheet, presentation, and/or database software.
Financial record keeping and accounting principles, methods, and practices for payroll processing.

Ability to:

Be flexible while working with others in a wide variety of circumstances and time constraints.
Learn District, Federal, State, and County policies, procedures, and regulations related to assigned payroll functions.
Assemble, organize, and analyze data in an effective and useful manner.
Understand and carry out a variety of complex directions with limited supervision.
Establish and maintain accurate payroll records and prepare accurate financial and statistical summaries and reports.
Perform mathematical calculations accurately and rapidly.
Apply rules and regulations accurately to complex, unique, novel, and context-specific cases.
Exercise critical thinking to quickly identify problem areas or situations, isolate causes, propose solutions, and take appropriate action to resolve problems identified.
Organize and prioritize assigned work tasks to meet strict timelines.
Operate a variety of standard office machines and equipment such as computer, adding machine, copier, fax, and other technologies.
Communicate effectively in both oral and written forms.
Learn from errors, determine appropriate corrective action, and prevent repeated occurrences.
Establish and maintain cooperative and effective work relationships with other, including those from diverse academic, socio-economic, cultural, ethnic, and disability backgrounds.
Work closely with I.T. staff to streamline processes and test new procedures.
Research and use publications and resources related to payroll laws and Ed Code.

Experience/Education

Education/Experience Required:

High school diploma and two years of full-time college coursework; Associate of Arts degree in business, accounting, or related subjects preferred. Directly related practical experience may be substituted for education.
Three years of recent experience in a responsible position having increasingly difficult payroll, bookkeeping, and/or auditing responsibilities.
Possess typing certificate demonstrating at least 50 wpm.
Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Additional Information

Online Application with Additional Preferred Materials to be attached to application:

Cover letter addressing criteria listed in the position announcement
Current resume
College transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:

After application has been submitted, all application materials will be screened.
Internal candidates must also submit all required materials to be considered.
Candidate evaluations will not be considered.
Reference letters from any member of the Hiring Committee or Board Members will not be considered.
Interviews will be by invitation only.
Interviews may be by Zoom.
The District does not reimburse for new hire moving expenses.

New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before February 1st, with subsequent steps annually thereafter to a maximum 21st step.

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

To apply, visit: https://www.schooljobs.com/careers/shastacc/jobs/5211269/full-time-district-payroll-officer