Job Details

Office Administrator

Position Number: 6878231
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Office Administrator

Job Summary

This position is within the Division of Epidemiology and will provide essential support to the NIDA Clinical Trials Network, Greater Intermountain Node, which is housed within the Program for Addiction Research, Clinical Care, Knowledge, and Advocacy: https://medicine.utah.edu/internal-medicine/epidemiology/parcka,
This position will work closely with and report directly to the Clinical Research Manager and supports the needs of an active clinical research program. The ideal candidate is flexible, organized, and comfortable interacting with the populations we serve.
Previous research or office administration experience is not required. What matters most is a positive attitude, willingness to learn, and strong attention to detail. Training will be provided, and we encourage applicants who are eager to grow and develop new skills to apply. This position is hybrid, with 80% on-site in our offices on the Research Park campus required.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Essential Functions

Oversee day-to-day office operations to ensure an organized, efficient, and welcoming environment.
Coordinate and schedule internal and external meetings, including conference and video calls on behalf of leaders.
Support leaders with planning and logistics for local engagement and culture-building initiatives.
Serve as the face of the office, developing and maintaining relationships with building management, vendors, and internal departments.
Assist the clinical trials team with regulatory documentation and processes for active clinical trials.
Provide general assistance to research staff and contribute to study operations where needed.
Interact professionally and compassionately with research participants and the populations served by the program.
May support functions such as accounting, reception, timecard approval, facilities coordination, supply management, and other back-office duties as assigned.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN44073B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00952 - Division of Epidemiology
Location: Campus
Pay Rate Range: $20,431-$80,036
Close Date: 3/20/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/195458