Job Details

Director of Fiscal Services

Position Number: 6914335
Location: Kentfield, CA
Position Type: Business and Financial Management

Director of Fiscal Services

Salary: $153,516 - $164,460 annually
Closing Date:
Job Type: Full-time
Location: Indian Valley Campus (Novato) - In Person, CA

Description

Priority Screening Date: March 9, 2026
Open Until Filled

SELECTION PROCESS

Please be sure to review the Required Application Documents section below to ensure that you are attaching everything required. Incomplete applications will not be accepted.
All application materials must be received by the Priority Screening Date to be considered during the initial screening.
Applications received after the priority date may be considered thereafter at the discretion of the College until the position is filled.
The initial screening will begin after the priority date, and applicants will be notified of their status, either way, thereafter. Applicants selected for interview will be contacted separately to schedule an interview appointment with the screening committee.
This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate. Regrettably, College of Marin is not able to offer reimbursement for travel or relocation at this time.

To Apply: Director of Fiscal Services

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POSITION OVERVIEW
Under general direction, plans, manages, directs and participates in the operations and activities of the Fiscal Services department, including the development and preparation of the annual District budget and resource allocation; directs and participates in financial recordkeeping, reporting and related auditing functions; complies with general accounting policies, procedures, statutes and regulations in the administration of accounts receivable, accounts payable, financial aid distribution, payroll, resource allocation control, internal and external auditing, and in District, state and federal reporting; collaborates with senior management in forecasting income, investments, expenditures, special compensation, collective bargaining, strategic planning, program evaluation, and other leadership activities; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
The Director of Fiscal Services is distinguished from the Vice President of Finance and College Operations in that the incumbent in the latter class acts as the Chief Business Officer for the District and provides management oversight for the division rather than a single department.

COMMITMENT TO DIVERSITY
College of Marin is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice is valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff members who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population. We serve a county population of approximately 250,000 residents.

Based on Fall 2025 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latinx (37% of enrollment), Asian (7%), Black/African American (3%), White (44%), and Multi-racial (7%) students. Our high-quality education and training at the College are made possible by its faculty and staff who are committed to excellence. As of Fall 2024, COM's workforce includes Hispanic/Latinx (17%), Asian (7%), Black/African American (5%), White (57%), and Multi-racial (3%) employees.

College of Marin is an equal opportunity employer and does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, genetic information, genetic condition, status as a veteran, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans With Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive Order 11246 (as amended), COM is an Equal Opportunity Employer.

Essential Functions

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Plans, organizes, directs, controls, integrates and evaluates the work of the Fiscal Services Department; with assigned employees, develops, implements and monitors long-term plans, goals and objectives focused on achieving the College's mission and priorities; manages and directs the development, implementation and evaluation of the plans, policies, systems and procedures for financial operations and payroll in order to achieve annual goals, objectives and work standards.
Plans and coordinates the activities and services of the District's fiscal operations, including accounting, payroll, banking and audit; establishes and maintains audit, risk management and internal control practices; interprets and implements Board policies and administrative procedures related to District fiscal activities and recommends revisions as required.
Oversees the selection and management of department staff; establishes performance requirements, monitors performance and provides coaching for performance improvement; may participate in grievance hearings and take disciplinary action, up to and including termination, to address performance deficiencies, in accordance with College human resources policies and labor contract agreements.
Plans and coordinates the development and preparation of the District's annual budget; administers District and Fiscal Services department budgets, including grants and other outside funding; in collaboration with senior management, develops financial projections and develops multiyear plans for large purchases and capital projects; prepares, maintains and provides quarterly, annual and other budget reports and documentation.
Administers District investment programs, activities and cash flow; monitors changes to state and other funding levels; in conjunction with senior managers, adjusts District budgeting as required; provides fiscal oversight and management of a variety of District set-aside programs; receives and tracks allocation and usage of grants and other categorical funds; tracks and reports income from auxiliary operations such as bookstores, student organizations, vendors and other sources.
Monitors revenue and fee collection; ensures cash handling, grant funding and partnership-related fiscal matters are handled in accordance with District policies and regulations as well as appropriate state and federal laws and regulations; recommends operational improvements to increase efficiency and reduce risk.
Monitors District expenditures to comply with District, state and federal audit requirements; directs payments of invoices, contracts, reimbursements, matching funds and taxes; plans and projects benefit rates, allocation formulas and expenditure patterns.
Directs monthly and special payroll processes, including retirement system requirements, tax, mandatory and voluntary deductions, benefit calculations and tracking, local government payroll policies and procedures.
Analyzes grant and other District proposals for costs and compliance to required budget guidelines and policies; serves as District technical resource for management and staff inquiries about fiscal history, policies, resources and procedures; acts as signing authority for contracts, checks, warrants and grants as assigned.
Plans and directs year-end closing of books and preparation of financial statements; directs internal District audits and represents the District in all external audit procedures; directs and maintains all District funds and accounting records; gathers information and provides background materials to internal and external auditors and implements recommendations.
Engages in participatory governance and is involved with institutional activities such as program review and strategic planning.
Makes presentations to the Board of Trustees, executive leadership and other groups; represents the College and presents at community meetings and events and at local, regional, state and national conferences, meetings, workshops and training seminars.
Fosters an environment that embraces equity-minded practices, integrity, trust and respect; supports, implements and promotes compliance with the College's Diversity and Equal Employment Opportunity Plan in all aspects of employment and education; increases cultural and ethnic diversity in staffing, programs and services.

OTHER DUTIES

Prepares, monitors and authorizes expenditures against the Fiscal Services department budget.
Prepares and ensures adherence to record retention policies and schedules in compliance with state education code requirements.
Performs related duties as assigned.

Requirements & Desirables

REQUIREMENTS
Education and Experience:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be graduation from an accredited four-year college or university with a bachelor's degree in accounting, finance or business administration and at least seven years of progressively responsible professional financial management experience, at least two years of which were at a supervisory or management level; or an equivalent combination of training and experience.

Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.

Licenses and Certifications:
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Desired Qualifications:

A master's degree in accounting, taxation, business or public administration or a related field.
Previous management experience in a public agency, preferably in higher education.
A professional certification or designation such as a Certified Public Accountant, Certified Management Accountant, Certified Government Financial Manager, or Certified Public Finance Officer.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

Advanced knowledge of principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and methods of financial control and reporting.
Administrative principles and methods including goal setting and long-range planning, program development/implementation, delegation and employee supervision.
Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.
Principles, practices and procedures of internal control and audit.
Principles and practices of public agency budget development and management and grant tracking and monitoring.
Federal, state, local and District laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including those related to categorical programs, payroll and purchasing.
Principles, practices, laws and regulations applicable to public agency capital financing and the investment and management of public funds.
General principles of risk management.
Principles and practices of public administration, purchasing and maintaining public records.
Safety policies and safe work practices applicable to the work being performed.
Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.
Principles and practices of Equal Employment Opportunity in hiring, retention, performance and advancement.

Skills and Abilities to:

Understand and be sensitive to and respectful of the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.
Understand, interpret and apply policies and procedures, regulations, government and state code, and other applicable laws.
Interpret and prepare complex financial reports, statements, budgets and audit documents.
Communicate effectively, make presentations and represent the District in negotiations and dealings with the State Chancellor's Office, other colleges and public agencies, funders and outside auditors.
Conduct research, interpret data and present reports, proposals and recommendations clearly, logically and persuasively to diverse audiences.
Select, motivate and evaluate faculty and staff and provide for their training and professional development.
Understand, interpret, explain and apply applicable rules, regulations, policies and procedures, laws, codes and ordinances.
Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
Develop and implement appropriate procedures and controls.
Operate a computer and use standard business software and fiscal systems.
Establish and maintain cooperative and effective working relationships with others.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
Criminal Justice/Fingerprint Clearance.
California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

REQUIRED APPLICATION DOCUMENTS

Cover Letter (cover letter): describing what motivated you to apply for this position, including how you satisfy the Minimum Requirements, the Desired Qualifications, and the Knowledge/Skills/Abilities, and how you are qualified to perform the essential functions as listed in the posting.
Resume (resume)
Complete copy of college transcript conferring Bachelor's degree (bachelor's transcript), if applicable.
Statement (statement): The California Community Colleges system is committed to serving a diverse student population and fostering an inclusive, equitable, and accessible environment for all. As the Director of Fiscal Services, you will play a key role in ensuring that budgeting, financial planning, and resource allocation practices advance equity and institutional effectiveness.

Please submit a statement (1-2 pages) that addresses the following:

Provide examples of how you have integrated DEIA principles into your fiscal leadership, decision-making, and budgeting practices.
Describe how you ensure equitable, transparent allocation of resources to support historically underserved students and employees.
Explain how you will continue to promote inclusive and equitable outcomes through fiscal strategy and collaboration across campus.

Supplemental & Salary Information

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this class, employees are regularly required to communicate with others in person, over the phone and electronically; move about the office and campus; operate a computer and other office productivity machinery; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds. Specific vision abilities required by this job include the ability to observe details at close range.

Mental Demands:
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new information and skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Employees work under typical office conditions subject to frequent public contact and interruption.
The employee may be required to travel to locations other than assigned work site, and occasional evening, holiday and/or weekend work may be required.

CLASSIFCATION CATERGORY & RETIREMENT PLAN
The Director of Fiscal Services position is a classified administrative position, in compliance with all applicable sections of the California Education Code. Classified administrators also participate in the California Public Employees Retirement System (CalPERS) through District and employee contributions. Classified administrative employees are employed subject to the terms and conditions set forth in the individual's employment agreement with the District.

SALARY INFORMATION
FLSA Status: Exempt
Salary Grade: Management Level 45
Full Salary Range: $153,516 - $195,324 annually.
Starting Salary Range: $153,516 - $164,460 annually (Step 1 to Step 3). Background and experience will determine placement. Step 3 is the maximum entering step.

Please refer to our Human Resources website (Download PDF reader)for detailed information.

HEALTH, WELFARE and FRINGE BENEFITS
Marin Community College District (MCCD) offers a generous suite of health, welfare, and fringe benefits for benefit-eligible Classified Managers, including:

Medical Insurance: The District offers six plan options through Kaiser and Blue Shield. Effective 10/01/2024, the District's contributions for medical insurance coverage are as follows:
- Employee-only: $1,700/month
- Employee plus one dependent: $2,400/month
- Employee plus two or more dependents: $2,900/month

Dental Insurance: Delta Dental coverage for employee and dependents (premium paid by MCCD).
Vision Insurance: VSP coverage for employee and dependents (premium paid by MCCD).
Vacation: 22 days of vacation per year.
Sick Leave: 12 days of sick leave per year.
Retirement Pension Plan (CalPERS): MCCD contributes 27.05% of employee's creditable earnings to CalPERS on a monthly basis (2024/2025). Vested after five (5) years. Mandatory employee contribution for 2025/2026 is 7% - 8%, depending on original date of membership and prior membership status.
Voluntary Retirement Savings Plans: Additional tax-advantaged 403(b) or 457(b) retirement savings plans are also offered.
Basic Life & AD&D Insurance: $50,000 (premium paid by MCCD)
Voluntary Life Insurance: Coverage for employee, spouse and/or child(ren) (employee-paid)
Long-Term Disability: (premium paid by MCCD)
Short-Term Disability:(premium paid by MCCD)
Voluntary AD&D Insurance: Coverage for employee, spouse and/or child(ren) (employee-paid)
Other Employee-Paid Benefits: Flexible Spending Accounts (FSAs); pet insurance; Employee Assistance Program (EAP).

Benefits Available through Selected Medical Plan (no cost to employee):
KEY: ALL = All members eligible; BS = Blue Shield members eligible; KA = Kaiser members eligible

24/7 Helpline through the Employee Assistance Program (ALL)
Expert Medical Opinions through Teladoc (ALL)
24/7 Physician Access through MD Live (BS)
Generic Medications through Costco (BS)
Enhanced Cancer Benefit through Contigo Health (BS)
Hip, Knee, and Spine Surgical Benefit through Carrum Health (BS)
Personal Health Coaching through Vida Health (BS)
Physical Therapy for Back and Joint Pain (BS)
Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (BS)
Class Pass: Kaiser Permanente has teamed up with fitness industry leader Class Pass to make it easier for employees to exercise from the comfort of their homes (KA).

For more information regarding MCCD's comprehensive benefit plans, please see our Marin Community College District 2025/2026 Employee Benefit Guide

To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/5223150/director-of-fiscal-services?pagetype=promotionalJobs