Job Details

Purchasing Coordinator

Position Number: 6962557
Location: Monterey, CA
Position Type: Other Administrative Positions

Monterey Peninsula College

Purchasing Coordinator

Salary: $5,105.00 - $5,637.00 Monthly
Job Type: Classified
Job Number: 2025-00047
Closing: 3/29/2026 11:59 PM Pacific
Location: Monterey, CA
Division: Administrative Services

Description

Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the Governing Board Goals, Mission, Vision, Values, and Institutional Goals(Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences-emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:

Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.

Priority Screening Deadline is March 29th at 11:59 AM

Under general direction, perform responsible complex and technical duties associated with the procurement of supplies, services and repairs for the college. Receive limited supervision within a broad framework of standard policies and procedures. Perform and be responsible for all district purchasing functions including preparing specifications and bids; responding to inquiries; exercising good judgment and problem solving skills related to the college's purchasing policies, District compliance with legal requirements, and accompanying record keeping procedures.

Example of Duties

Essential Functions

Perform specialized and technical duties with regards to ordering materials, supplies and equipment; negotiate prices by verbal and written quotations; determine best sources, including availability and delivery information.
Prepare maintenance and service agreements.
Receive and review purchase requisitions; discuss with appropriate staff; ensure compliance with established District specifications in areas such as computer technology and ergonomics.
Assist staff with purchasing decisions by serving as a source of information; establish and maintain cooperative working relationships with purchasers.
Prepare, approve and distribute purchase orders for amounts authorized by the District; work with vendors and departmental staff to resolve purchasing discrepancies.
Prepare and develop requests for proposals, requests for qualifications, formal bid specifications and terms and conditions; analyze terms and conditions of bids, evaluate merit of bids, recommend award of bids, and ensure competitiveness of bidding processes; maintain overall compliance with legal requirements such as Education Code and Government Code including advertising, confidentiality, opening and maintaining of all documents.
Maintain vendor profiles and vendor lists, catalogs, brochures and various purchasing files; meet with vendors to view product demonstrations; evaluate products and services and advise vendors of the District's acceptance or rejection.
Monitor contracts, offers and purchasing opportunities available to the College.
Develop policies related to purchasing; analyze needs and propose innovations for District-wide procurement and distribution processes update and refine purchasing procedures, keeping the purchasing handbook up-to-date with the latest changes for the purchasing and ordering of supplies and equipment; review purchasing procedures and specifications with responsible district personnel and committees; provide training for District-wide staff as needed.
Coordinate the selection of standardized items such as furnishings, supplies and equipment ensuring input from appropriate stakeholders through consultation with divisions, departments and individuals.
Maintain currency in and ensure on-going compliance with legal requirements relating to purchasing, contracting, bidding processes and related functions.
Coordinate the District wide CalCard program.
Monitor State of California mandated labor compliance program.
Maintain vehicle inventory, ownership certificates, yearly registrations, insurance, and perform related duties.
Manage the District's fixed asset inventory program, including determining appropriate equipment and items to be included, assigning inventory numbers, and disposing of obsolete materials in accordance with Board policy and Education Code.
Control the record repository for bids, purchase orders, purchase requisitions, MSDS sheets, contractors insurance papers, vehicle registration, and labor compliance records. Establish and maintain material safety data sheets and distribute copies of MSDS to proper departments.
Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Other Duties

Perform other related duties as assigned.
Participate on committees as required.

Qualifications

MINIMUM QUALIFICATIONS
Education and Experience
Any combination of education, experience, and training which would indicate possession of the required knowledge, skills and abilities listed herein. For example, completion of AA degree in business administration or related fields, and three years of increasingly responsible experience in purchasing and inventory.
Knowledge
Knowledge of: basic principles, methods and practices of purchasing and inventory control; accounts payable and receivable; sources of supply, materials, and equipment vendors; state and federal laws regarding the purchase of supplies, materials and equipment for educational entities; various software programs as needed to full requirements of the job; rules and regulations regarding materials safety data; office management techniques.
Ability
Ability to: perform technical and clerical functions; coordinate, plan and organize work accurately and efficiently; use word processing and spreadsheet software programs to produce reports, lists and information as required; learn and successfully use new software programs as required to fulfill the requirements of the job; maintain database and hard copy files; understand and independently carry out oral and written instructions; make independent decisions within scope of responsibility and authority; communicate effectively in both oral and written form; operate a variety of office equipment; use appropriate and correct English spelling, grammar and punctuation; perform arithmetical calculations with speed and accuracy; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.
Physical Effort/Work Environment
Light to moderate physical effort, which will include occasional standing or walking, kneeling, bending, stooping; periodic handling of light to moderate equipment and supplies up to 15 pounds; use of medium weight tools and materials. Indoor/outdoor work environment.

DESIRABLE QUALIFICATIONS (Not required)

Experience in purchasing
Experience working with vendors
Experience with state contracts
Degree in a business-related field
Proficiency in Microsoft Suite
Experience working in education or a public agency

Work Schedule / Supplemental Information

Work Schedule

40 hours per week, 12 months per year

Monday - Friday, 8 AM - 5 PM

Management reserves the right to change schedules as needed

Starting Salary

$5,105 (Step A) - $5,637 (Step C) + GREAT BENEFITS PACKAGE

How to Apply

Visit http://www.mpc.edu/about-mpc/campus-resources/human-resources/employment and select "classified and other positions." Here you will find the job announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.

Complete all required fields of the application AND
Attach a .pdf of your cover letter that describes why you are interested in the position and how your background applies to the major duties of the position, and please address each of the desirable qualifications listed in this job announcement (2 pages maximum). AND
Attach a .pdf of your resume

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

For questions, please contact:

Gerardo Cardenas Hernandez - HR Specialist
gcardenashernandez@mpc.edu

CANDIDATE TRAVEL REIMBURSEMENT
Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.

To apply, visit https://www.schooljobs.com/careers/mpc/jobs/5250715/purchasing-coordinator