Job Details

Program Coordinator, Annenberg Public Policy Center

Position Number: 6993240
Location: Philadelphia, PA
Position Type: Public Relations, Marketing and Communications

Program Coordinator, Annenberg Public Policy Center

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Program Coordinator, Annenberg Public Policy Center

Job Profile Title
Coordinator, Program

Job Description Summary
The Annenberg Public Policy Center (APPC) is seeking a versatile, motivated Program Coordinator with excellent writing and communication skills to work on a variety of writing, media, research, and communication projects. The position will report to the APPC Director of Finance but support several different roles and units within APPC, including assisting: the APPC Director with reports, presentations, and archiving; the APPC Director of Events and Facilities with APPC events; the APPC Director of Communications with web content, graphics and social media outreach; and APPC division and institute directors with academic research projects as needed. The Coordinator must be detail-oriented and adept at juggling projects.

About APPC: A premier communication policy center founded in 1993 by Ambassadors Walter and Leonore Annenberg, APPC's mission is producing "research and engagement that matter" through cutting-edge communication science and by increasing the impact of communication scholarship to improve public well-being. APPC's work is carried out by three research divisions (Communication Science, Institutions of Democracy, Climate Communication); three institutes (Annenberg Health and Risk Communication Institute, Leonore Annenberg Institute for Civics (LAIC), Science of Science Communication Institute); a center focused on collaborative work and post-doctoral fellowships (Annenberg Center for Advanced Study in Communication); and a media project (FactCheck.org).

Job Description

Job Responsibilities:

Under the direction of the APPC Director and APPC Director of Finance:

Writing annual and semi-annual reports of APPC activities for internal and external audiences.
Creating presentation materials for APPC Director presentations (agenda, slide decks, video compilations).
Filing materials in and retrieving materials from APPC archives.

Under direction of APPC Director of Communication:

Updating APPC website, writing website news posts, including obtaining and editing art.
Helping to manage social media accounts.
Updating databases of contacts and helping to track media coverage.
Developing thumbnail graphics and video clips for news releases and social media.

Under direction of APPC Director of Events and Facilities and division/institute directors:

Assisting in planning and carrying out all APPC events including virtual and in-person lectures, staff gatherings, on-site and off-site academic meetings and conferences. Assist with creating and sending invitations, managing RSVPs, arranging catering and AV support, drafting show flows, agenda, and printed materials, creating and managing webinars and Zoom meetings for virtual events, staffing event registration tables, answering event guest questions before and after events by email.
Coordinating APPC-Annenberg Foundation Trust at Sunnylands retreats including retreats of federal court judges under supervision of the LAIC director and National Academy of Sciences retreats under direction of the Science of Science Communication Institute director.

As time allows, and under the direction of various APPC division and institute directors:

Assisting with ad hoc research projects.
Assisting with manuscript preparations, including citations and footnotes.

Position Length

This is a three-year, term-limited position through June 30, 2029, with extension contingent on funding and other factors.

Qualifications:

A Bachelor's Degree and 2 year to 3 years of experience or the equivalent combination of education and experience is required.
Coursework in communication preferred.
Excellent writing and communication skills needed, including both promotional and professional business writing contexts.
Experience with Excel and PowerPoint and additional presentation tools preferred.
Experience with Photoshop, Canva and other editing tools including video editing tools is also desirable.
Social media campaign experience desirable.
Office administrative assistance experience helpful.
Academic research and academic writing/citation experience helpful.
Attention to detail and ability to manage and prioritize multiple tasks essential.

Application instructions:

Required Documents:

Resume
Writing sample(s)
Cover Letter (which may include links to blog posts, PowerPoint presentations, video work, and/or other relevant materials)

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week that is divided between working onsite and working remotely.

Department / School
Annenberg School for Communication

Pay Range
$23.80 - $33.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Annenberg-Public-Policy-Center/Program-Coordinator--Annenberg-Public-Policy-Center_JR00117888-1