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Allan Hancock College
  • Position Number: 1119546
  • Location: Santa Maria, CA
  • Position Type: Admissions/Enrollment

Admissions & Records Technician III

Department: Admissions & Records
Category: Clerical
Posted: 11/11/2017
Closing Date: 11/28/2017

Admissions & Records Technician III
Allan Hancock College is accepting applications for a full-time, 37-hour per week, 12 month position supporting the Admissions & Records Department and reporting to the Director of Admissions & Records. The desired start date is January 2018. The successful candidate must pass a Department of Justice clearance and a pre-employment physical before the start date.

Work Schedule:
Monday, Wednesday, Thursday, 8:00 a.m. - 4:30 p.m., Tuesday, 9:30 a.m. - 6:00 p.m. and Friday, 8:00 a.m. - 4:00 p.m.

The starting salary is $2,996 per month (range 16, $2,996 to $3,641 per month on the classified bargaining unit salary schedule).
Benefits include medical, dental, life, vision (employee only), salary protection insurance, and eligibility for PERS retirement.

Allan Hancock College serves more than 20,000 students in northern Santa Barbara County. Located on the central coast and just minutes from spectacular beaches and rolling vineyards, AHC operates three campuses – the main campus in Santa Maria, a state approved center in Lompoc and a center in Santa Ynez. As one of the largest employers in Santa Barbara County, the college is an integral part of the community and enjoys strong support from local leaders and industry.

AHC, a Hispanic-Serving Institution, is proud to serve underrepresented students. The college has twice received recognition from the Aspen institute as one of the top colleges in the country. If you are looking for a position where you can have a direct impact on our students, AHC may be the place for you!

To learn more about Allan Hancock College and the Central Coast, visit our Human Resources page at and click on the Welcome to AHC video.

Allan Hancock College Clerical-Classified
Human Resources Office Range 16


Under supervision of the Director of Admissions and Records, performs the more responsible and highly complex clerical and technical work involved in student registration, records retention and reporting, and advanced standing evaluation; guides clerical personnel and students engaged in registration, admissions, and records work; values and promotes the mission and vision of the college.

The incumbent, under minimal supervision, will provide the full range of admissions and records services, requiring a broad knowledge of the functions of the organizational unit in the performing of the assigned duties. The position is distinguished from the Admissions and Records Technician I and II positions by the assignment of special registration functions and by the assignment of duties requiring a broader knowledge of the organizational unit in the performance of the assigned duties, which includes a substantial amount of administrative detail and non-routine work.

1. Provides assistance to students, staff, faculty and the general public regarding general college policies and procedures; assists students with the student portal.
2. Processes intake of international students; monitors their enrollment throughout the semester; offers assistance as needed.
3. Coordinates the process of online submission of census rosters for credit classes.
4. Prepares and gathers statistical information for various reports.
5. Processes student athlete eligibility; monitors their enrollment throughout the competitive season.
6. Evaluates and processes applications for graduation and post degrees, and prints and mails diplomas.
7. Coordinates the preparation of graduates for the annual commencement ceremony.
8. Prepares correspondence and computer requests for Director Admissions and Records.
9. The incumbent may assist in coordination of workflow of lower level admissions and records staff and student workers.
10. Perform other related duties as required.

Knowledge of:
Principles of good customer service;
Correct English usage, spelling, grammar, and punctuation;
Office methods, procedures, and equipment, including filing systems, receptionist and telephone etiquette;
Records management.

Demonstrated Ability to:
Learn and apply with good judgment laws, policies and procedures related to the assigned
student personnel area;
Plan, organize, and complete assigned work independently and within established time deadlines;
Type statistical information and business correspondence accurately;
Provide effective and prompt customer service;
Operate a computer with speed and accuracy;
Investigate and research problems, devise solutions, and present recommendations;
Present oral and written reports in a clear and concise manner;
Understand and carry out oral and written directions;
Perform accurate mathematical computations.

Education and Experience:
Equivalent to completion of the 12th grade and four years of increasingly responsible clerical or technical experience of which two years was at the level of an Admissions and Records Technician I or II at Allan Hancock College or with another college admissions and records office. An Associate of Science Degree in Secretarial Science or Word/Information Processing Systems can be substituted for one year of non-admissions and records clerical experience and/or a combination of education or experience directly related to the functions of the position.

Working Conditions:
Duties are primarily performed in an office environment, at a desk or at a computer.
The incumbent will experience interruptions while performing normal duties during the regular workday.
The incumbent will have contact, in person, by email, and by phone with executive, management, supervisory, academic, and classified staff and the general public.

Physical Demands:
May sit for extended periods of time.
Operates a computer.
Communicates in person, by email, and over the telephone.
Ability to lift, carry, and/or move objects weighing up to 10 pounds.

Special Qualification:
A sensitivity to an understanding of the diverse academic, socioeconomic, cultural, and ethnic
backgrounds of staff and students and to staff and students with disabilities

A committee will give priority review of application materials submitted by Tuesday, November 28, 2017. This position is open until filled. Meeting minimum qualifications does not insure the candidate an interview. Therefore, it is important that the application be thorough and detailed. Applicants will be assessed on the breadth and depth of education, training, experience, skills, knowledge, and abilities. A limited number of applicants will be invited for an interview at the college at their own expense. Interviewed candidates may be asked to complete written and job-related exercises. The district reserves the right to extend time limits, reinitiate or withdraw the recruitment-selection process at any point. Final candidates may be required to pass a pre-employment drug screening.

To be considered as a candidate for this position, please submit the following application materials to the college human resources office by 3:00 p.m., Tuesday, November 28, 2017:
Signed district application for classified positions
A current and complete resume of education and professional experience
Transcripts (Copies are acceptable for the application process). Official transcripts are required if hired.
Cover letter

APPLICATION: For application materials please visit our Web site at or contact:
Human Resources, Building B
Allan Hancock College
800 South College Drive
Santa Maria, CA 93454-6399
(805) 922-6966, extension 3338
(805) 922-9196, FAX

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