Job Details

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Western Illinois University
  • Position Number: 3473832
  • Location: Macomb, IL
  • Position Type: Admissions/Enrollment

Admissions and Records Officer

  • Work Department: Graduate Studies
  • Class Title/Code: Admissions and Records Officer (2756)
  • Effective Date: Sep 12, 2022
  • Responsibilities:
    An Admissions and Records Officer-

    1. serves as a liaison for admissions, records, and/or registration department(s);
    2. assists with personnel functions such as interviewing, selecting, training, supervising, evaluating performance, and/or developing staff, work schedules, and assignments;
    3. serves as specialist for admissions, records, and/or registration activities;
    4. interprets and advises on policies, procedures, and/or requirements related to admissions, records, and/or registration activities;
    5. participates in the development and implementation of operational policies, procedures, goals, and initiatives;
    6. conducts data analysis and prepares reports;
    7. monitors and manages data within electronic systems;
    8. assists in monitoring, researching, and distributing of information regarding changes in policies, procedures, and/or requirements related to admissions, records, and/or registration activities;
    9. performs duties of the lower levels;
    10. performs other related duties as assigned.
  • Required Qualifications:

    1. High school diploma or equivalent.
    2. Any one or combination totaling three (3) years (36 months) from the categories below:
      1. course work in any discipline as measured by the following conversion table or its proportional equivalent:
        • 30 semester hours equals one (1) year (12 months)
        • 60 semester hours or an Associate's Degree equals eighteen months (18 months)
        • 90 semester hours equals two (2) years (24 months)
        • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
      2. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
  • Starting Salary: $16.40/ hr
  • Application Deadline: Sep 26, 2022

Employment - Information & Instructions
Complete an Employment Application online. Submit supplemental application materials, which may include transcripts, licenses, certifications, resume, and a copy of the DD214 (if applicable), via email to

All application materials are due in the WIU Human Resources Office no later than 4:30 p.m. the day of the application deadline.

Western Illinois University is an Affirmative Action and Equal Opportunity employer with a strong commitment to diversity and a non-discrimination policy that includes sex, race, color, sexual orientation, gender identity and gender expression, religion, age, marital status, national origin, disability, or veteran status.

For questions regarding the application process, please contact:

Human Resources Office
Sherman Hall 105
1 University Circle
Macomb, IL 61455

Phone: (309) 298-1971 ext. 1
Fax: (309) 298-2300


Open: Monday - Friday; 8:00 a.m. - 4:30 p.m.

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