Job Details

The Research Foundation For SUNY
  • Position Number: 2562536
  • Location: Albany, NY
  • Position Type: Business - Business Law
About The Research Foundation for SUNY:

The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students, and staff to research, innovate and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.

The RF is committed to diversity, inclusion, and a working environment that enhances productivity creates personal and professional opportunities, unleashes everyone's full potential, and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability, and ethical behavior.

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As a learning organization, the RF encourages all employees to continue to grow and develop professionally. At the RF Central Office, employees are offered many opportunities for learning and development, including Professional Development Planning, a 12-month Mentoring Program, Tuition Reimbursement, Job Rotation, DiSC Profile Behavioral Assessment, Employee Engagement Teams, Job Skills Training, and an Employee Wellbeing Team.

Job Description:


The Research Foundation for The State University of New York is searching for an industrious, deadline-driven, solutions-oriented Agreement and Royalty Administrator to support its Industry and External Affairs (IEA) team make SUNY the best place for researchers and innovators to solve the world's most pressing problems, and connect those solutions with partners that translate them into products and services that will transform lives.

You will team with the leaders of IEAs business development and partnering functions and proactively manage all agreements and engagements that grant partners the right to use SUNY-developed intellectual property for commercial non-commercial purposes. You will collaborate with colleagues throughout the organization to support the development of and implement reporting norms and standard operating procedures to ensure that all contractual obligations are met. You will support the development of reports to illustrate RF's effectiveness at intellectual property licensing activities. To be successful in your position, you will be a constant learner, and you will utilize data to drive decisions. You must be conversant, comfortable, and confident with common terminology found in license and option agreements, materials transfer agreements, confidentiality agreements, and research agreements.


License administration and compliance
  • Prepare Inventors' Agreements and tax forms for inventors' signatures and handle the processing of forms when returned.
  • Proofread option and license agreements.
  • Monitor licensee and partner compliance to license and option agreements, including quarterly and annual reports, royalty payments, and milestones.
  • Record equity positions and address any issues to appropriate personnel as needed.
  • Establish and maintain database for each newly executed and active license.
  • Ensure that SUNYRF's business development and partnering team has a comprehensive understanding of a partner's performance in meeting all deliverables, milestones, and commitments contractually agreed to.

Accounts receivables processing
  • Process royalty receipts generated from licenses and options and distribution of payments to inventors with colleagues across the enterprise.
  • Invoice licensees for reimbursement of patent expenses and other receivables, and process payments when received.
  • Reconcile all royalty receipts on a monthly, semi-annual, and annual basis.
  • Ensure inventor royalty payments are calculated properly and processed timely.

Agreement preparation and maintenance
  • Select the appropriate template, input required data, and prepare the following agreements for execution:
    • Confidentiality Agreements
    • Uniform Biological Material Transfer Agreements
    • Material Transfer Agreements
    • Inventor Contribution Agreements
    • Royalty Sharing Agreements
  • Consult with team members leading business development and partnering as needed for negotiations.
  • Maintain all files for original executed documents.
  • Ensure the accuracy and completeness of royalty terms in licenses in Minuet (fka Inteum; SUNYRF's intellectual property management system) prior to the distribution of executed licenses to appropriate recipients.

Reporting and Troubleshooting
  • Prepare reports and analyses of royalty income trends, special reports on license activity, and license income production reports, and other special reports.
  • Coordinate comments on licensing and royalty data issues in proposed legislation and regulations.
  • Proactively resolve any deficiencies of the Royalty Module in Minuet which can include consulting with contractors and vendors (as appropriate) on the design, or redesign, of the Royalty Module of the IT system of record and on any special programming requirements.
  • Collaborate with senior-level officials at licensee organizations, banking institutions to resolve questions on payments and other technical royalty payment issues that cannot be resolved by others.
  • Ensure all aspects of workflow are reporting properly in database and system of record.


  • Bachelors degree in business, finance, accounting, or other related field or equivalent combination of education and experience.
  • Two or more years of experience analyzing, interpreting, and clarifying various royalty-bearing transactions and tracking and distributing payments in accordance with specific policies of business development, technology licensing, or product development/marketing experience in an industrial or commercial setting.
  • Ability to work with highly complex material, both legal and technical. Ability to process work with a sense of urgency, while paying attention to detail; ability to work in a fast-paced environment and to handle multiple tasks; ability to remain calm and deal with high-pressure situations diplomatically; excellent oral and written communication skills; must be organized with demonstrated ability to work with little or no supervision; must possess the ability to prioritize workload efficiently; must possess ability for independent problem solving; must possess sound judgment and discretion, as well as confidentiality; and have a professional demeanor.
  • Experience with the development, preparation, and negotiation of a wide range of business contracts.
  • Strong working knowledge of government laws and regulations related to technology transfer is desirable, as well as an understanding of PAIR and all electronic activity/filing capabilities of, and experience with Inteum or a comparable technology transfer or docket management system.

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:

Applicants interested in applying MUST submit the following documents:

1. Resume/CV
2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload additional documents including a cover letter.

Returning Applicants - Login to your RF SUNY Careers Account to review your application.

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