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California State University, Monterey Bay
  • Position Number: 1700371
  • Location: Seaside, CA
  • Position Type: Student Affairs and Services

Associate Director for Academic Personnel

Classification: Administrator II
Department Name: University Personnel
Job Number: MB2019-ED2593
Status: Open Until FilledApply Today! Application Screening Begins: Monday, December 9, 2019
Priority Screening Date: 12/08/2019
Recruitment Status: Apply Today! Application Screening Begins: Monday, December 9, 2019

Position Description:
Powered by an inspiring Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.


Under the general direction of the Associate Vice President (AVP) for University Personnel, incumbent implements programs and administers a full range of faculty/academic personnel functions (Units 3 and 11) and oversees the Student Employment Program.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
  1. Works collaboratively in designing effective solutions and in implementing, monitoring, and evaluating necessary interventions for faculty and student employee and labor relations issues. Encourages positive conflict resolution strategies. Provides advice and assistance in establishing and maintaining constructive working relationships. Helps to identify, prioritize, and make recommendations regarding critical and emerging faculty/academic personnel issues. Provides high level assistance to the AVP in handling California Faculty Association (Unit 3) and Academic Student Employees (Unit 11) complaints and grievances.
  2. Manages academic personnel operations and provides oversight and direction to assigned Academic Personnel staff and Student Workforce Generalist. Coaches, mentors and develops staff, including new employee onboarding and training. Leads employees using a performance management and development process that provides overall context and framework to encourage employee contribution and includes goal setting, feedback, performance development and planning. Responsible for records and Academic Personnel website content.
  3. Serves as campus resource for issues pertaining to faculty, student employees, and other academic personnel including lecturer entitlement issues, lecturer evaluation, and professional leaves of faculty employees as well as matters relevant to Academic Student Employees. Meets with College Analysts and Administrative Support Coordinators on a regular basis to discuss and address current and potential issues.
  4. Collaborates with the AVP and College Deans to develop strategies to encourage and actively communicate best practices to Department Chairs and faculty. Works on strategic goals and initiatives, as they pertain to faculty and academic personnel. Provides training to faculty members, departments, and academic support personnel on academic personnel policies, practices, and compliance with collective bargaining agreements (California Faculty Association and Academic Student Employees). Develops and oversees processes required by the collective bargaining agreements. Responsible for the preparation of mandated reports to the CSU Chancellor's Office, WASC, and other internal and external agencies as requested and required.
  5. Responsible for monitoring faculty workload and the review, approval and coordination of appointments for faculty, College of Extended Education and International Programs faculty and volunteers.
  6. Responsible for managing the Student Employment Program. Assess current process, identify improvement opportunities and lead improvement initiatives in line with the university's diversity, inclusivity and equal opportunity goals and objectives. Facilitates campus communications on related changes to the Student Employment Program.
  7. Serve as UP representative on campus committee(s) and board(s) as needed.
  8. Works within federal and state laws, CSU system regulations, collective bargaining agreements, and campus personnel policies and guidelines to ensure faculty are appointed, compensated and advanced in salary appropriately. Provides input for Academic Personnel in the development and implementation of faculty personnel information systems (HRIS).
  9. May serve as an Administrator in Charge (AIC) in the absence of AVP.

Other Functions:

Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Knowledge of the principles, laws, and regulations related to human resources or academic personnel in a collective bargaining environment. Knowledge of modern management and administrative techniques including the development and implementation of appropriate internal controls, personnel operations and appropriate methods of work planning, scheduling, and coordination ensuring accomplishment of work in a timely and effective manner. Sound background in personnel and employment policies, procedures, practices, and applicable laws, including labor, employee relations, recruitment and compensation. Knowledge of or ability to learn the purposes, organization, structure, major programs, and related policies of the California State University system and CSUMB. Skill in conflict resolution and a commitment to modeling and promoting civility in the workplace. Flexibility and ability to respond to sudden changes in priorities, to work effectively on complex tasks in the midst of frequent interruptions, and to work effectively both as a member of a team and individually.

Ability and passion to respond to faculty needs in a manner that provides added value and generates significant customer satisfaction. Ability and desire to redefine and simplify strategies, structures, and processes to improve efficiency within a framework of collaborative decision-making and shared governance. Ability to: conduct investigations and training; effectively advise, counsel, negotiate and resolve sensitive, unprecedented, broad, difficult, and complex problems; generate innovative solutions, explore non-traditional ideas, and apply best practices to ensure impact of key initiatives; recognize problems and to take initiative in researching and recommending solutions; maintain confidentiality and to apply good judgment to all aspects of work; use a broad range of technology, including a personal computer and applicable software, and Human Resources Information Systems (Oracle-PeopleSoft/CMS); and perform complex analyses, prepare reports and make recommendations.

Minimum Qualifications:
Equivalent to a Bachelors degree from an accredited university in labor relations, human resources management, public administration, business administration, social work, counseling, organizational planning/policy, law or a related field AND three (3) years of progressively responsible staff or faculty personnel management experience with responsibility for compliance with laws, regulations and guidelines.

Specialized Skills:

Preferred Qualifications:
Experience working in a collective bargaining environment. Experience in the development and oversight of academic personnel or faculty affairs operations. University or higher education experience.

Special Conditions of Employment:

All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards).


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Compensation and Benefits:
Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit: Management Personnel Plan. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.

How to Apply:
To apply, visit


For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at:

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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