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College of DuPage
  • Position Number: 5051141
  • Location: Glen Ellyn, IL
  • Position Type: Business and Financial Management

CE Operations Assistant (FT), CFRN21004CE

CE Operations Assistant (FT), CFRN21004CE
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
The position will report to the Manager of Grant Compliance and CE Operations and is responsible for supporting the general business operational functionality, requests and reports with the College administrative departments including Finance, Payroll, Purchasing, IT and Human Resources.

  • Supports the operational functions of the division and acts as the liaison with College business operations.
  • Assists with the division's Annual Plan, budget and capital requests.
  • Processes budget transfers, purchases, charge backs, reimbursements and professional development requests. Produces monthly and quarterly reports.
  • Processes special payment requests including payment for faculty assignments.
  • Responsible for purchasing office and classroom supplies; fills stockroom shelves in three main storage areas.
  • Acts as a liaison with Human Resources to ensure timely paperwork submission and personnel processing.
  • Reviews faculty load assignment percentages and verifies the accuracy of scheduling data.
  • Develops and runs a variety of standard and ad hoc reports as needed.
  • Provides registration, payment and customer service functions when necessary.
  • Participates in monthly operational meetings.
  • Other Duties as assigned.

  • Qualifications:

    • Education
      • Associate's degree or equivalent combination of education and experience required.
      • Associate's Degree in Business, Management or Accounting or related field preferred.
    • Experience
      • Minimum two (2) years office operational experience required, preferably in an academic setting.

    Working Conditions:

  • PC -based computer, Microsoft programs, multi-line telephone, calculator, copier, and various printers.
  • Pleasant office; Fluctuations in semester and seasonal course programming work load; Frequent people contact may make for many interruptions in routine work; Tight storage areas, May lift boxes up to 30 pounds; Occasional handling of hazardous chemicals.
  • Hours Monday-Friday: 8:30am-5:00pm.
  • This position requires a background check and drug screen.

  • Hiring Range:
    Classified 9 Hourly/18.25 - 20.00

    Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

    College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

    College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

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