Job Details

Cal State Fullerton University
  • Position Number: 1065939
  • Location: Fullerton, CA
  • Position Type: Other Administrative Positions

Document Specialist (Administrative Support Assistant II)

Classification: Administrative Support Assistant-12 Month-Assistant II

AutoReqId: 9767BR

Department: HHD-School of Nursing

Sub-Division: College of Health and Human Development

Salary Range: $2,539- $4,202 per month (Salary offered will be based on experience and campus equity.)

Appointment Type: Temporary

Time Base: Full-Time

Work Schedule:
Monday - Friday, 8:00 AM - 5:00 PM; this is a temporary position to end on or before June 30, 2018 with a possibility of renewal on an annual basis if program needs exist.

Job Summary:
California State University, Fullerton is searching for an Administrative Support Assistant II. The Administrative Support Assistant II should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness

In coordination with the Clinical Placement Team, the Document Specialist facilitates all student clinical/practicum document clearance processes, maintain and update the School of Nursing's (SON) document management system and SON website for all clinical/practicum student clearance processes. Reads and interprets medical documents and additional documentation required for clinical/practicum clearance procedures. Orients students on how to order document management system through written documentation. Works closely with the Clinical Placement Analyst, other team members, advisors and staff to understand clinical documentation requirements for all partner facilities. Communicates clinical requirements to students each semester based on placements. Tracks student documents through the document management system or other systems as needed. Supports students with clinical/practicum onboarding clearance each semester. Meet varying deadlines for SON and clinical agencies. Serve as the contact person for all students' document verification. Communicates professionally with clinical agencies as needed to coordinate documentation requirements. Maintains confidentiality at all times and adheres to HIPAA and FERPA regulations. Supports all students and communicates with clinical faculty and/or program coordinators and advisors so that students are current with all required documents at all times, and provide/generate reports relating to student documents as needed. Other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Special Working Conditions:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference: On-Campus CSUEU Employees

Application Deadline: 24-Aug-2017

Apply online at:

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