Job Details

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University of Michigan
  • Position Number: 1735838
  • Location: Ann Arbor, MI
  • Position Type: Sponsored Programs, Grants, and Contracts

Research Administrator Inter

Job Opening ID: 181077
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Exempt
Organizational Group: Medical School
Department: Pathology Department
Posting Begin/End Date: 12/03/2019 1/10/2020
Paid Time Off:
Career Interest: Research

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary
The Department of Pathology is seeking an Administrative Specialist Intermediate to perform a variety of research administration activities (i.e. proposal preparation, sponsored and non-sponsored project/grant reconciliation). The chosen candidate must be experienced working in a dynamic, fast-paced environment, have the ability to manage a large workload, provide high quality customer service while adhering to differing procedural guidelines, and complete tasks in a timely manner.

Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Pre-Award Research Administration:

Perform pre-award administrative activities for assigned faculty. Activities include but are not necessarily limited to: developing budgets, budget justifications, reviewing and adhering to proposal submission guidelines,online grant systems, preparing Proposal Approval Forms, preparing and maintaining documents for submission packages, preparing just-in-time requests and meet multiple overlapping deadlines in support of both internal and external grant submissions.

Post-Award Research Administration

Function as primary contact for faculty, managers and other staff in a wide range of financial transactions. Reconcile assigned project/grants in a variety of funds including general, gift, endowment and sponsored research using eReconciliation. Prepare monthly reports, illustrating revenues, encumbrances, and projected balances to make recommendations and take actions to resolve issues. Enforce various sponsored research and university policies and procedures. Review financial reports and alert project directors and administration to areas of concern. Assist with progress reports and manage faculty other support documents.

Set up new project/grants, re-budget funds and make changes as necessary. Respond to requests for financial information from sponsors. Finalize financial status reports and resolve Uniformed Guidance Monitored Cost issues with Sponsored Programs. Prepare journal entries as required.


Provide back-up assistance for department procurement in the department Purchasing Clerk's absence. This includes, but is not limited to, placing orders for research laboratories.

Required Qualifications*
  • Bachelor degree or equivalent combination of education and experience, with a minimum of 3 years of experience in grant administration or higher-level financial activities is required, as is prior experience with contract and grant administration or relevant experience in a comparable environment with tight regulatory and compliance requirements.
  • Knowledge of University accounting principles and applications is necessary.
  • Considerable knowledge of University and sponsored research policies, rules and regulations is necessary.
  • Demonstrated experience with the use of Business Objects, M-Pathways, and Excel.
  • Must have a demonstrated ability to prioritize, complete tasks in a timely manner, and work under pressure of multiple deadlines.
  • Ability to work professionally and effectively with various levels of staff, management and faculty.
  • Must possess problem solving skills and exceptional organizational skills with meticulous attention to detail.
  • Must have a demonstrated ability to work both independently and collaboratively within a team.
  • Experience preparing NIH and DoD proposals, contracts, or foundation grants is strongly preferred.
  • Knowledge of University and various school/college policies and procedures.
  • Intermediate work processing skills to include the ability to open, close, create, edit and save documents.
  • Advanced spreadsheet skills to include the ability to create spreadsheets with complex formulas such as V-lookup, linked files, graphs, and pivot tables
  • Ability to calculate, analyze, and interpret mathematical and statistical information (e.g., percent differences, ratios, median, mean, weighted average, regression)
  • Intermediate presentation skills to include the ability to create presentations (e.g., add slides, insert images, move and resize objects)
  • Ability to think strategically and see how parts interact with the big picture
  • Ability to effectively manage and execute multiple tasks, projects and priorities including the ability to prioritize workload to meet deadlines
  • Ability to identify issues, investigate and resolve mid-size discrepancies
  • Strong attention to detail and accuracy
  • Excellent verbal and written skills necessary in order to communicate intricate job-related processes to internal and external customers
  • Ability to positively project the department internally and externally

Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

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