Job Details

Transcript and Degree Audit Specialist

Position Number: 6201848
Location: San Pablo, CA
Position Type: Registrars

Transcript and Degree Audit Specialist

Posting Number: 0002162
Location: Contra Costa College
Salary: YEARLY: $59,268, step 1 - $72,204, step 5 (see special instructions for initial step placement)

Position Definition:
To perform complex tasks pertaining to the audit of transcripts and other materials effecting degree analysis, student academic standing and transfer planning; to build and maintain degree audit programs; and to train other clerical staff in the use of degree audit files.

Distinguishing Characteristics:
N/A

Examples of Duties/Essential Functions:
Duties may include, but are not limited to, the following:
Plans, organizes, and implements functions and activities pertaining to the review and analysis of transcripts and other admission and record documents.
Builds and maintains complex degree audit files, using syntax to generate rules.
Works closely with the articulation personnel in carrying out agreements with accredited colleges and universities.
Reviews, audits and verifies the accuracy of database input documents and output reports.
Troubleshoots problems with the degree audit output.
Receives information regarding associate degree and certificate of achievement and inputs the data in the automated record management system.
Assists in the training and in-service of admission and record personnel in performing transcript evaluation.
Serves as a technical resource to other admission and record clerical staff.
Restructures and modifies degree audit files using approved system modification methods.
Assists in writing and revising procedure manuals and admission record informational documents.
Prepares reports pertaining to degree audit and admission informational data.
Conducts research studies and surveys regarding admission and record processes and procedures.
Establishes and maintains a variety of general files and records, some of which may include confidential information.
Performs related duties as assigned.

Minimum Qualifications:
Education/Experience:
EXPERIENCE AND TRAINING
Three (3) years of experience performing review and analysis of transcripts and other admission and record documents, preferably in a college setting.

EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma/GED or the equivalent.

Knowledge Of:
District and state regulations, policies and procedures regarding college admissions and records.
Automated record management methods, techniques, and strategies.
Current business practices relevant to the Department of Admissions and Records.
Communicate effectively, both orally and in writing.
Modern office procedures, practices and technology/equipment.
Modern software applications (e.g. Microsoft Office Suite, etc.).
Record keeping principles and procedures.
Basic mathematics.

Skill To:
N/A

Ability To:
Effectively and efficiently perform technical and complex admission and record functions.
Operate a computerized record management and automated office management systems.
Interpret, condense, and summarize technical admission and record detail and information.
Effectively assist in the coordination and training of admission personnel in record management processes.
Communicate effectively, both orally and in writing.
Keyboard with accuracy.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications:

Strong problem-solving/analytical skills and ability to test viable set-up options.
Excellent attention to detail, especially in maintaining projects with accuracy while following procedural guidelines.
Experience developing, maintaining, and troubleshooting complex technical systems such as Colleague's Degree Audit system, in collaboration with a district process expert team.
Ability to research and interpret Education Code, Title 5 regulations, and district policies that contribute to the development of transcript and degree audit requirements.
Experience training others on policies, processes, and procedures, with a strong commitment to the principle of continuous improvement.
Knowledge and experience with degree and transfer requirements within the California community colleges and CSU/UC transfer university systems.
Strong communication and organizational skills with experience in an Admissions or Registrar's Office environment.

Special Instructions:
NOTE: New employees will be placed at the first step which is $59,268 per year, second step $62,268 per year or third step at $65,424 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $72,204 per year is reached on the salary schedule.

This is an 18-month grant funded position through June 2026.

Job Close Date: 6/2/2025
Open Until Filled: No

To apply, visit https://www.4cdcareers.net/postings/11400