Job Details

Accounts Payable Coordinator

Position Number: 6202894
Location: San Diego, CA
Position Type: Business - Accounting

Accounts Payable Coordinator

Location:
Pay:
Pay Type:
Employment Type:

Priority consideration deadline: Friday, May 16, 2025.

GENERAL PURPOSE: Under the direction of the Associated Students Accounting Manager, the Accounts Payable Coordinator shall be responsible for all accounts payable and processes. This position is also responsible for the recording of fixed assets.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

Reviews and ensures accounts payable invoices are properly coded and processed accurately and adhere to established A.S. expenditure policies.
Directs and supervises student Accounts Payable staff as appropriate.
Processes weekly check-runs, of approximately 100 checks, in adherence to established guidelines and processes while maintaining proper internal controls.
Ensures month-end, quarterly and annual required documentation is completed including sales tax filings, 1099's and other items according to established guidelines.
Is an active participant in the year-end close, partnering with the accounting manager to ensure organization liabilities are properly reported.
Supervises and reviews purchasing card transactions, including the posting, and processing of the appropriate payment in a timely manner.
Processes purchase orders and continually monitors the status.
Reconciles: GL accounts, vendor statements, and outstanding checks. Prepares and maintains stale dated check information to the State.
Responsible for year-end encumbrances and related reconciliations.
Periodically reviews A.S. internal control procedures to identify process improvements and partners with the Finance Director for implementation.

Fixed Assets

Maintains FAS (Fixed Asset System), including updating reports.
Reconciles fixed assets to the general ledger quarterly.
Partners with the Area Directors to ensure timely reporting of fixed asset additions, deletions and/or changes.
Creates the Annual Fixed Asset Roll Forward report(s).
Creates and prepares the annual depreciation expense journal entries for fixed assets.
Conducts random audits of division's fixed assets.

Customer Service and Collaboration

Establishes and maintains working relationships with various A.S. and University departments.
Establishes and maintains working relationships with vendors.
Responds to accounting questions from employees, students, and various outside vendors.

QUALIFICATIONS

Minimum & Preferred Requirements

Education:

Bachelor's degree in Accounting preferred

Experience:

Minimum four years of progressive accounting experience in a similar role required.
Minimum 2 years of staff supervision required.

Trainings:

Sexual Harassment Prevention for Supervisors (Must be completed within 30 days of hire)
Workplace Violence Prevention (Must be completed within 30 days of hire)
Data Security & Privacy (Must be completed within 30 days of hire)
Gender Awareness Training (Must be completed within 30 days of hire)
Opioid Awareness Training (Must be completed within 30 days of hire)

PERFORMANCE EXPECTATIONS

Highly organized, confidential, and reliable individual with keen written and verbal communication skills and the ability to work in a diverse, frequently changing population of students, faculty, and staff.
Maintains professionalism at all times while providing positive customer service to students and staff.
Capable of maintaining positive working relationships with staff, University, customers, and vendors.
Must be able to exercise tact and exhibit sound professional judgment.
Works in an independent manner without undue supervision.

KNOWLEDGE, SKILLS & ABILITIES

Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests.
Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position.
Ability to operate a computer, proficiency with Microsoft Office Suite (i.e., Word, Excel, PowerPoint) and ability to learn and utilize new software programs.
Experience with an enterprise level accounting software such as MIP Sage, Oracle, or SAP.
Ability to gather and organize data, draw logical conclusions, and discern implications.
Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions, and meet scheduled deadlines under pressure.
Ability to handle multiple tasks simultaneously and demonstrates effective time management skills.
Demonstrates interpersonal skills using tact, patience, and courtesy.
Demonstrates effective communication skills in conflict resolution.
Works cooperatively with others and values working as part of a team.

COMPENSATION

Starting range: $31.25 - $36.06 per hour

SCHEDULE & WORKING CONDITIONS

This is a regular, full-time position with expected hours of Monday through Friday, 8 a.m. to 4:30 p.m.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment. Work is generally sedentary in nature but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements include talking, listening, sitting, standing, walking, manual dexterity, eye-hand coordination, use of office equipment including but not limited to computers, scanners, printers, telephones, copiers, fax machines, corrected vision, and hearing to standard range.

Depending on project requirements, physical demands may require standing and walking for extended lengths of time and may require lifting, pushing, pulling, moving, and carrying items up to 40 pounds.

RELATIONSHIPS

Inside the Organization:

Reports to the Accounting Manager
Supervises

- Accounting Assistants (part-time)
Works closely with A.S. Budget Managers
Interacts with all Associated Students departments.

Outside the Organization:

Campus departments including Athletics, Business & Financial Affairs Office, TNS, Aztec Shops and University Policy Department, Research Foundation, The Campanile Foundation
Vendors

EMPLOYMENT CATEGORY: Full-Time, Hourly, Non-Exempt, Grade 6

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position. A credit check is also required for this position.

To apply, visit https://asjobssdsu.applicantpro.com/jobs/3734490