Job Details

Operations Coordinator (Administrative Support Coordinator II)

Position Number: 6209806
Location: San Diego, CA
Position Type: Other Administrative Positions

Operations Coordinator (Administrative Support Coordinator II)

Job No: 547907
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

Are you a highly organized and detail-oriented professional with experience in managing complex administrative operations? The School of Exercise and Nutritional Sciences at San Diego State University is seeking an Operations Coordinator to join our team. This position offers an exciting opportunity to serve as the principal assistant to the Director, overseeing the day-to-day administrative operations of the School. As the lead to administrative staff and student workers, you will be responsible for managing multiple priorities, supervising staff, and ensuring the efficient functioning of the School's operations, including fiscal management, personnel-related activities, and special projects.

Key Responsibilities:

Administrative Coordination: Serve as the office coordinator and provide professional, responsive service to students, faculty, staff, advisors, alumni, and community partners. Oversee the day-to-day operations and special projects for the School of Exercise and Nutritional Sciences.
Staff Supervision: Lead and supervise administrative staff and student workers, providing guidance, training, and work coordination.
Fiscal Accounts Coordination: Take complete responsibility for the School's numerous budgets, Research Foundation accounts, scholarships, endowment funds, faculty contracts and buyouts, TA/GA contracts, adjunct appointments, and other financial reporting.
Personnel and Academic Support: Oversee the Reappointment, Tenure, and Promotion (RTP) and Periodic Evaluation processes, as well as manage faculty workload reports, supervision, and assigned time. Assist with faculty searches, class schedules, and various other personnel-related administrative duties.
Decision-Making and Problem-Solving: Use independent judgment to make decisions, interpret and apply a wide range of policies and procedures, and determine appropriate solutions to various administrative challenges.
Special Projects: Lead or assist with special projects as required by the Director or for the School's operational needs, ensuring timely and successful completion.

Why Join Us?

Leadership Role: Take on a leadership role within the School, overseeing key administrative functions and coordinating efforts across various departments.
Collaborative Environment: Be part of a supportive team that values your contributions and fosters professional development.
Impactful Work: Contribute to the success of the School's operations and play a vital role in supporting the academic and research endeavors of the faculty, staff, and students.

If you are ready to take on a challenging and rewarding role that blends leadership, fiscal management, and administrative coordination, we encourage you to apply and make a meaningful impact at the School of Exercise and Nutritional Sciences!

Position Information

Full-time, benefits eligible, permanent/probationary position.
Position is designated non-exempt under FLSA and is eligible for overtime compensation.
Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The School of Exercise and Nutritional Sciences is one of the largest academic departments/schools at San Diego State University with over 2,000 students. It offers two undergraduate majors and six master's degrees in the areas of kinesiology, foods and nutrition, athletic training, nutritional sciences, exercise physiology, and food science.

The School has approximately 11 tenured faculty, 8 probationary faculty, 9 full-time lecturers, and 20+ part-time lecturers who teach various academic courses, and 5 support staff.

For more information regarding the School of Exercise and Nutritional Sciences, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

Working knowledge of budget policies and procedures.
Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
Expertise in using office software packages, technology, and systems.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Experience coordinating administrative support functions for a group.
Three to five years of experience as lead and/or supervisory experience preferred.
Experience with developing, coordinating, analyzing, and tracking of complex budgets and making accurate projections.
Demonstrated ability to analyze fiscal problems and develop, recommend, and evaluate proposed solutions.
Competence in SDSU systems: Oracle, PI Profile, Peoplesoft, Astra, OnBase, Interfolio, PageUp, and Adobe Sign preferred.
Experience with faculty reappointment, tenure, and promotion requirements preferred.
Experience in developing class schedules preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,800 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,058 - $6,653 per month.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by May 20, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at Srfaulk@sdsu.edu.

Advertised: May 06, 2025 (11:30 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/547907/operations-coordinator-administrative-support-coordinator-ii