Job Details

Senior Fiscal Specialist

Position Number: 6214259
Location: Albany, NY
Position Type: Sponsored Programs, Grants, and Contracts

Senior Fiscal Specialist

Category:Administrative and Professional
Department:Sponsored Programs
Locations:Albany, NY
Posted:May 7, 2025
Closes:Open Until Filled
Type:Full-time Non-Exempt
PositionID:187982

About The Research Foundation for SUNY:

The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students, and staff to research, innovate and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable faculty to focus their efforts on educating students and performing life-changing research across a wide range of disciplines including Artificial Intelligence, Clean Energy, Biotechnology, Longevity, Substance Addiction, Nextgen Quantum Computing, Environmental Health, and Resiliency.We work with the academic and business leadership of SUNY campuses to facilitate research and discovery by administering sponsored projects and delivering intellectual property and technology transfer services that fuel innovation and move ideas and inventions to the marketplace.

The RF is committed to diversity, inclusion, and a working environment that enhances productivity creates personal and professional opportunities, unleashes everyone's full potential, and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability, and ethical behavior.
Visitwww.rfsuny.organd connect with us on Facebook, Twitter, and LinkedIn. Learn about SUNY atwww.suny.edu.

Job Description:
Function & Scope:

Reporting to the Accounts Receivable Supervisor, the position will include responsibilities of analyzing sponsored program accounts to determine financial status and taking necessary action to file required reports and resolve issues regarding billings, financial reporting, account closeout, and collections. Significant contact with sponsors, campuses, and corporate offices is required. Must be able to interpret and adhere to state, federal, and private sponsor financial policies and procedures, and must work comfortably under deadlines.

Duties & Responsibilities:

Responsible for the preparation and submission of all sponsor-required financial reports and invoices, including computation of the amount to be billed, analysis of indirect cost, cost sharing requirements, and property reports, in compliance with sponsor regulations for assigned campuses.Load and maintain information in the Oracle Accounts Receivable System.
Responsible for the preparation, review, and input of carry forwards and closing documents, ensuring that all campus and sponsor requirements are being met.
Responsible for facilities and administrative cost analysis and adjustment per the award guidelines and campus request.
Monitor accounts receivable to identify accounts requiring subsequent collection action and perform collection duties on appropriate accounts.
- Responsible for other monitoring duties to include:
- Daily/Weekly cash receipt postings on nonbillable and billable accounts,
- Termed accounts and closeout, sending the Finalization request emails to Campuses as a reminder about upcoming Final Invoices/Reports.
- Past Due Invoice report
- Status of billings, financial report, and accounts receivable to ensure timely and accurate completion of required invoices.
Responsible for the resolution of inquiries related to invoices and/or financial status reports, to include sponsor and campus contact. Notifying Campuses about potential upcoming issues with the Awards.
Review and assist with the interpretation of sponsor policies and procedures to ensure compliance.
Responsible for electronic submission of billings/financial reports via the sponsor's electronic system.
Significant contact with sponsors, campuses, and internal customers is required in performing collections on outstanding invoices. Ability to effectively resolve problems within the billings and collections system and assist in the development of enhancements.
Work with central office and campus staff to review and analyze award documents, obtaining missing information as necessary and inputting into the Oracle system accurately.
Other billing and collection projects as assigned.

Requirements:
Skill Requirements:

Requires independent judgment and decision-making.
Strong analytical and problem-solving ability.
Outstanding communication and customer service skills.
Proficiency in Excel.
Familiarity with a wide range of electronic billing/invoicing software platforms.

Applicants may be asked to demonstrate technical competence as part of the screening process.

Education & Experience:

Associate's Degree and knowledge of financial and billing systems required.
Experience in bookkeeping and/or grant administration may substitute for degree requirements.
Must be able to select and use various computer software applications, and be able to work independently, problem solve and think analytically.
Adept experience in spreadsheet applications and other related computer tools is required.
High math aptitude and good communication skills are required.

Compensation for this position: Thecompensation for this role is between $55,000- $58,000. Thepay will depend on a variety of factors that may include but are not limited to experience, education, training, and certifications

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding

Application Instructions:
Applicants interested in applying MUST submit the following documents:
1. Resume/Cv
2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload your cover letter and additional documents.

Returning Applicants - Login to your RF SUNY Careers Account to review your application.

To apply, visit: http://rfsuny.interviewexchange.com/jobofferdetails.jsp?JOBID=187982