Job Details

Campaign & Prospect Management Coordinator

Position Number: 6282454
Location: Lewisburg, PA
Position Type: Development and Fund Raising

Campaign & Prospect Management Coordinator

R0000001592
408 Post Office

Position Title:
Campaign & Prospect Management Coordinator

Position Type:
Full time
Scheduled Weekly Hours:
35

Categories:
Staff Non-exempt

Job Summary:
Do you enjoy handling multiple projects while making sure the smallest of details are covered? Do you thrive on providing support and anticipating the needs of others? University Advancement is seeking a Coordinator to support our Campaign and Prospect Management team. We are looking for a dynamic individual who brings enthusiasm and a commitment to process improvement and embraces a customer service approach. This position requires a high degree of organizational skills and a collaborative spirit. It is a 12-month (35 hours a week), non-exempt (hourly), benefits-eligible position based in Lewisburg, PA and will have the option for a hybrid work location (remote & in-office days). This position reports to the Director, Campaign and Prospect Management.

Job Duties:

In this role, you will apply your organizational skills to effectively handle multiple projects and tasks. Working in an environment that welcomes and values creative ideas, you'll contribute to a variety of projects. Strong communication, multitasking abilities, and skillful prioritization are crucial as you work alongside this hybrid team. This role requires keen attention to detail and the ability to manage conflicting demands effectively.

Project Coordination (40%): Assist with campaign and prospect research project support, including monitoring progress, ensuring deadlines are met, and following up with internal and external partners. Take ownership of project details provided by the Prospect Management and Campaign teams and ensure they are completed precisely and on time.
Administrative Support (30%): Provide comprehensive administrative support to include managing tasks, calendars, meeting preparation and minutes, compiling information and ensuring seamless workflows for the team. Assists with budget tracking and invoice submission. Under direction, assist team with donor events.
Data Coordination (10%): Utilize advanced research sources and methodologies to support prospect research for the Development team. Assist with data retrieval, compilation, and analysis. Update CRM accordingly.
Documentation (10%): Assist with drafting, proofreading, and maintaining documents/communications/presentations. Organize digital files for efficient communication and access.
Communications (10%): Interact with internal and external stakeholders to share/request information and provide direction in a positive and inclusive manner. Follow up with business partners on projects and next steps to ensure deadlines are met.
Non Essential Functions: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

This position (and all positions in our division) requires the occasional evening and weekend work to support university events including Homecoming, Family Weekend, Reunion Weekend, and other Stewardship & Donor events. We do ask staff to mark their calendars in advance for these events. This position may occasionally coordinate on-campus or off-campus events/activities outside of standard business hours.

We are looking for exceptional people who will embrace our values:

Lead with Integrity
Embrace a Collaborative and Inclusive Spirit
Be Open and Receptive
Nurture Creativity and Innovation
Foster a Culture of Empowerment and Knowledge

University Advancement is here to advance the mission of Bucknell University by engaging the Bucknell community. It is only through the support of alumni, parents and friends - by opening doors to career opportunities, engaging others to join the conversation and community, and entrusting us with their philanthropic commitments - that we can further elevate Bucknell as a leader in undergraduate education. These values illustrate how we bring, as a division, the University's strategic plan to life and exercise our commitment to inclusion and belonging on a daily basis.

We are looking for someone who meets one of these three requirements:

High School diploma or GED and two years of experience working in an office or customer service OR
Earned an associate's or higher degree and one year of experience working in an office or customer service setting OR
An equivalent combination of education and related experience

And also has:

Experience that demonstrates the ability to work with and provide customer service to people from diverse backgrounds in a respectful and professional manner.
Exceptional organizational and time management skills, independently setting own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Experience that demonstrates the ability and commitment to learn how to use a variety of computer-based programs and platforms to perform essential job duties.
Experience with Excel and database reports (pull, sort and organize comparative data).

The Campaign & Prospect Management Coordinator demonstrates high-level organizational and interpersonal skills, including diplomacy, tact, discretion and the ability to maintain confidentiality. The individual will exhibit confidence, composure and professionalism, building trust, cultivating positive relationships and successfully managing challenges with integrity and grace.

Additional experience (Preferred):

Proven track record of effectively engaging with senior-level executives or major donors in various capacities, demonstrating strong interpersonal skills and the ability to navigate high-pressure environments.
Experience assisting working in fundraising or Advancement environment

Physical demands:

The duties of this position are typically performed in an office setting and requires the ability to sit or stand for extended periods
Must be able to work in a demanding environment with multiple competing deadlines

Job Exempt:
No
Salary Range:
17.00-20.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:
2025-05-21

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

Flexible scheduling options determined by role;
Medical, prescription drug, vision, dental, life, and long-term disability insurance options
An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
A comprehensive employee wellness program including program incentives
A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/408-Post-Office/Campaign---Prospect-Management-Coordinator_R0000001592.