Job Details

Executive Assistant For University Advancement

Position Number: 6282478
Location: Lewisburg, PA
Position Type: Executive Assistants

Executive Assistant For University Advancement

R0000001591
100 Post Office

Position Title:
Executive Assistant for University Advancement

Position Type:
Full time
Scheduled Weekly Hours:
40

Categories:
Staff Exempt

Job Summary:
The Executive Assistant for University Advancement provides high-level support to the Senior Vice President for University Strategy and Advancement and other senior leaders in Advancement. This role manages complex administrative functions in a fast-paced environment, balancing multiple priorities and deadlines with discretion and professionalism. The position requires regular interaction with university leadership, trustees and other significant volunteers and stakeholders, while supporting key advancement initiatives and projects. The ideal candidate excels at prioritizing tasks of varying urgency, ensuring seamless execution, and possesses strong interpersonal, communication (including excellent writing and proofreading skills), project management, diplomacy, and organizational skills. Confidentiality and discretion are required. This is a 12-month, exempt, benefits-eligible position based in Lewisburg, PA and will report to the Senior Vice President for University Strategy & Advancement.

Job Duties:

This position requires a proactive and solutions-oriented mindset, with the ability to anticipate needs, think strategically, and adapt in a dynamic environment. The Executive Assistant will work independently and collaboratively to support a wide range of priorities, often serving as a liaison across departments and with external stakeholders. The individual must be resourceful, detail-oriented, and committed to delivering high-quality work in support of the division's strategic goals. Responsibilities include:

Administrative Support & Communication (40%): Provide executive-level administrative support, including managing calendar, coordinating meetings, arranging travel and acting as a liaison. Serve as an information filter by triaging requests, prioritizing inquiries, and determining appropriate responses or delegations. Manage the daily operations of the division. Prepare and edit correspondence, reports, presentations, and other documents while handling confidential information with high-level professionalism.
Event & Meeting Coordination (20%): Schedule and coordinate meetings with high-level campus partners and external donors, ensuring seamless logistics while managing the complexity of high-level engagements. Prepare comprehensive briefing materials, presentations and communications, to support leadership. Record minutes, track actionable follow-ups, and ensure timely execution of next steps for all stakeholders involved.
Project & Office Management (20%): Track and monitor key projects, deadlines, and initiatives while maintaining organized records and files. Work directly with Advancement Leadership to execute projects and initiatives for advancement Support leadership by tracking projects and initiatives, reporting on progress, identifying challenges, ensuring deadlines are met, and following through on critical tasks.
Strategic Support & Special Initiatives (20%): Support leadership in executing strategic projects, advancement initiatives, and donor-related activities. Assist in coordinating efforts related to university-wide strategic initiatives, major fundraising campaigns, and institutional priorities. Partner with the campaign team to provide administrative and logistical support for campaign planning, goal tracking, and engagement strategies. Adapt to evolving priorities and contribute to the success of the Advancement office through proactive problem-solving.
Non Essential Functions: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

This position (and all positions in our division) requires the occasional evening and weekend work to support university events including Homecoming & Family Weekend, Reunion Weekend, and large Career events. We do ask staff to mark their calendars in advance for these events.

We are looking for exceptional people who will embrace our values:

Lead with Integrity
Embrace a Collaborative and Inclusive Spirit
Be Open and Receptive
Nurture Creativity and Innovation
Foster a Culture of Empowerment and Knowledge

University Advancement is here to advance the mission of Bucknell University by engaging the Bucknell community. It is only through the support of alumni, parents and friends - by opening doors to career opportunities, engaging others to join the conversation and community, and entrusting us with their philanthropic commitments - that we can further elevate Bucknell as a leader in undergraduate education. These values illustrate how we bring, as a division, the University's strategic plan to life and exercise our commitment to inclusion and belonging on a daily basis.

We are looking for someone who has:

High school diploma or equivalent
Five years executive-level administrative experience including a proven track record of effectively engaging with senior-level executives in various capacities, demonstrating strong interpersonal skills and the ability to navigate a high-pressure and complex environment.
Demonstrated maturity of judgment, high level of accuracy and close attention to detail, with strong ethical sense to handle confidential and sensitive information appropriately
Demonstrated ability to professionally represent Bucknell and communicate effectively with various diverse audiences including board members, donors, faculty/staff and University leadership
Proactive approach to projects, problem-solving, communication needs and planning, including the ability to manage numerous competing priorities with fluctuating and time-sensitive deadlines
Experience that demonstrates the ability and commitment to learn how to use a variety of computer-based programs and platforms to perform essential job duties such as Microsoft Office Suite, Google Suite, CRM database functions and other web-based tools

Additional experience (Preferred):

Associate's degree or higher
Experience working in higher education or fundraising environment
Familiarity with CRM platforms

Physical demands:

The duties of this position are typically performed in an office setting and requires the ability to sit or stand for extended periods
Must be able to work in a demanding environment with multiple competing deadlines

Job Exempt:
Yes
Salary Range:
54,080.00-67,600.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:
2025-05-20

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

Flexible scheduling options determined by role;
Medical, prescription drug, vision, dental, life, and long-term disability insurance options
An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
A comprehensive employee wellness program including program incentives
A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/100-Post-Office/Executive-Assistant-for-University-Advancement_R0000001591.