Job Details

Learning Assistant and Instructional Lab Coordinator

Position Number: 6291078
Location: Santa Barbara, CA
Position Type: Science - Physics

Learning Assistant and Instructional Lab Coordinator

University of California Santa Barbara

Position overview
Position title: Learning Assistant and Instructional Lab Coordinator Salary range: See Table 36 for the full salary range for this position. A reasonable estimate for this position is $62,236 - $77,769. Percent time: 100% Anticipated start: July 7, 2025 Application Window

Open date: June 10, 2025

Next review date: Tuesday, Jun 24, 2025 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.

Final date: Tuesday, Mar 31, 2026 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

The Department of Physics at the University of California, Santa Barbara, invites applications for the position of Academic Coordinator (AC). Applications will be kept active for consideration until the position is filled. Upon starting the position, the successful candidate will be required to be physically present in the Santa Barbara area to commute regularly to campus.

The department is looking to hire a passionate Academic Coordinator (AC) to join our Instructional Lab Group (ILG) to run, maintain, and improve instructional labs for UCSB undergraduates. The AC will also manage our Learning Assistant (LA) program, TA assignments, and Physics Study Room (PSR). Working closely with the staff, faculty, grads, undergrads, and Academic Coordinators of ILG, the new hire will maintain a scholarly and inclusive culture while performing a variety of educational and administrative duties.

Learning Assistant Coordinator (50%)
The objective of the Learning Assistant Program is to bring the interactive and collaborative environment typical of a small-enrollment class to the large-enrollment upper-level and introductory physics major courses. Undergraduate students who have already performed well in a course are trained to actively help the next class of students succeed while receiving course credit for their training. Creating active-learning-based small group discussions within a large course has been demonstrated to improve the quality of physics education substantially, increase student understanding of and satisfaction with the coursework, and increase the level of understanding and teaching skills of the Learning Assistants.

The duties and responsibilities of the LAC involve managing undergraduate LAs, undergraduate Readers, graduate TAs, and the PSR. Tasks specifically include but are not limited to:

Recruiting LAs and Readers through advertising, information sessions, and personal engagement efforts quarterly and yearly.

Developing informational resources for LAs, students, and faculty regarding logistics and pedagogy surrounding LAs, TAs, and the PSR.

Actively participating in training Physics LAs and developing strategies for improving LA effectiveness.

Managing the Physics Study Room (PSR), including scheduling office hours, supervising LAs, TAs, and tutors, and implementing improvements to the PSR.

Coordinating with students, faculty, and staff on LA training within specific courses and the LA program as a whole.

Working towards improving department climate and diversity gaps in the context of LAs, TAs, and the PSR.

In collaboration with department staff, assists with the TA assignment process by reviewing applications and coordinating matches based on instructor preferences, student interests, and scheduling availability.

Supports instructional continuity by helping identify alternative TA coverage in response to last-minute changes in availability.

Facilitates communication between instructors and the staff graduate advisor regarding TA performance and assignment-related concerns.

ILG Lab Coordinator (50%)
The Academic Coordinator will also provide general support to the Instructional Lab Group. The ILG is in charge of the development, maintenance, and administration of all undergraduate instructional laboratories and the associated coursework. AC responsibilities within the ILG include, but are not limited to, working both independently and also with other faculty & staff to:

Participate in the development, assembly, repair, and implementation of lecture demonstrations and lab equipment.

Actively participate in the training of faculty, grads, and undergrads regarding safety issues and operation of demonstrations and lab equipment.

Creating, testing, maintaining, and updating laboratory manuals for various instructional lab courses.

Creating engaging content, including videos and online materials.

Joint oversight of TAs, including weekly training, and monitoring of performance.

Managing the TA roster and Gauchospace (Moodle) web page for each course.

Facilitating communication among TAs, staff, and faculty.

Direct involvement with course execution, such as dropping in and assisting with curriculum completion and questions beyond the scope of TA expertise.

In addition, the AC serves as a mediator between students and faculty in lower division courses, providing helpful and timely feedback regarding administrative details, material and room availability, and additional technical support.

The distribution of work will vary by week based on the quarterly schedule. Though there is a wide range of duties associated with the Lab Coordinator position, the AC will not be responsible for all of these duties simultaneously.

The department is especially interested in candidates who can contribute to the diversity and excellence of the academic community.

Department: https://www.physics.ucsb.edu/

Qualifications

Basic qualifications (required at time of application)

At minimum, applicants should be enrolled in a Bachelor's degree program in physics or closely related field at the time of application.
Additional qualifications (required at time of start)

Possess a Bachelor's degree in Physics or closely related field at the time of appointment.

Preferred qualifications

1-2 years experience with at least one of the following: Python, Javascript, or Google App Script.
1-2 years of experience in STEM Teaching at the undergraduate level or higher (including TAships).
1-2 years of experience in a position that required administrative and organizational activities.
Demonstrated ability to write reports and communications to high-level grant-dispensing institutions.
Strong interest in higher education and be comfortable with generating high quality learning content and strategies on a regular basis.
Proficient with most mathematics or physics concepts that may appear in courses up to the Bachelor's level. Applicants should also have familiarity with experimental physics and its core principles.
Interest in learning new technical skills and growing as an educator and administrator.
Previous experience managing students and academic programs focused on pedagogy.

Application Requirements

Document requirements

Curriculum Vitae - Your most recently updated C.V.
Cover Letter

Reference requirements

2-4 required (contact information only)

With the applicant's permission, the committee will contact the references listed in UCRecruit for top candidates.
Apply link: https://recruit.ap.ucsb.edu/JPF02845

Help contact: jdill00@ucsb.edu
About UC Santa Barbara

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment or discrimination as defined by the employer.
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy for Employees, students and third parties
APM - 035: Affirmative Action and Nondiscrimination in Employment

Additionally, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Job location
Santa Barbara, CA

To apply, please visit: https://recruit.ap.ucsb.edu/JPF02845