Job Details

Associate School Certifying Official

Position Number: 6306784
Location: Madison, WI
Position Type: Admissions/Enrollment

Associate School Certifying Official

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
June 17, 2025

Application Deadline:

Salary Information:
$22.51 - $26.30

Department:
Veterans Benefits

Job Description:

Veterans Benefits at Madison College is seeking an Associate School Certifying Official to support the processing and administration of federal and state veterans' educational benefits, ensuring accurate certification and compliance with all applicable regulations. Key responsibilities include advising students and their families on benefits eligibility, maintaining detailed records for audits and reporting, and staying current with changes in regulatory requirements.

The Associate School Certifying Official contributes to the College's mission by facilitating timely access to educational benefits, strengthening support services for student veterans, and upholding compliance with federal and state guidelines.

This is a part-time position scheduled for 25 hours per week, year-round (52 weeks). Offering flexibility within operational hours on Monday and Tuesday from 8:00am to 4:30pm, and Wednesday through Friday from 8:00am to 6:00 pm. This position includes the option to work remotely up to three days per week, subject to change in accordance with Madison College policy.

Madison College's dedication to promoting equity, inclusion, and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College-it is the foundation of what we are striving to do. Come be part of our great team!

This position will be open until filled, with a first consideration date of July 1, 2025 at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required documents (2):

Resume
Cover Letter

*Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Accountabilities:

Serves as the secondary Certifying Official for Federal and State veterans education programs, ensuring accurate processing and compliance with regulations to facilitate tuition payments and student benefits.
Advises current and prospective students and their families on veterans' educational benefits, collaborating with Veteran Resource Services to address eligibility concerns and provide accurate information.
Supports all aspects of veterans' education claims processing, assisting with process improvements to ensure accurate benefits distribution and data integrity.
Maintains and ensures the accuracy of records related to veterans' educational benefits to support compliance, audits and reporting requirements.
Builds and sustains internal and external relationships, participating in meetings, committees and task forces to share information, advocate for student veterans and enhance program effectiveness.
Monitors and communicates regulatory changes affecting student veterans and institutional operations to ensure compliance and informed decision-making.
Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills & Abilities:

Knowledge of Federal and State veterans' educational benefits programs, regulations and compliance requirements.
Knowledge of records management practices and audit requirements.
Skill in interpreting and relaying regulatory changes.
Ability to support and improve veterans' education claims processing.
Ability to navigate complex financial aid and educational benefit claim information.
Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.

Minimum Requirements:

Associate degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.

1-3 years of relevant work experience directly related to the skills required for successfully performing the duties of this position.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Associate-School-Certifying-Official_R0005510

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.