Job Details

Clerical Asst 2 - Dept of Secondary Education

Position Number: 6306854
Location: Kutztown, PA
Position Type: Secretary and Administrative Assistants

Clerical Asst 2 - Dept of Secondary Education

Salary: $35,306.00 Annually

Location: Kutztown, PA

Job Type: Full Time

Job Number: 2025-0042

Division: Academic Affairs

Department: Secondary Education

Closing Date: 7/1/2025

Bargaining Unit: AFSCME

Classification: CA2

Job Summary

The Department Secretary provides essential administrative support to the Department of Secondary Education, ensuring smooth daily operations and effective communication within the department and with external stakeholders. Responsibilities include managing correspondence, scheduling meetings, maintaining departmental records, assisting faculty and students, and supporting departmental events and academic processes. The ideal candidate is organized, detail-oriented, and proficient in office software, with strong interpersonal skills to contribute to the department's mission of preparing future educators with innovative and research-based teaching practices.

Minimum Qualifications

Technical Proficiency
Demonstrated experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Zoom, and SharePoint, with the ability to quickly learn and adapt to new platforms such as SAP, TaskStream, and PeopleSoft.
Communication and Interpersonal Skills
Exceptional written and verbal communication skills, with a strong commitment to providing excellent customer service in a diverse and inclusive work environment.
Organizational Excellence
Highly organized, dependable, and efficient, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Attention to Detail and Confidentiality
Strong attention to detail and accuracy, with the ability to handle sensitive information discreetly and maintain confidentiality of records and communications.
Initiative and Adaptability
Proven ability to take initiative, solve problems proactively, and adapt to changing needs and priorities in a dynamic academic setting.

Preferred Qualifications

Student Information Systems Experience:
Demonstrated experience with student enrollment management systems, such as PeopleSoft.
Teacher Education Program Knowledge:
In-depth understanding of teacher education program requirements, including the ability to maintain accurate and confidential student records aligned with certification standards.
Faculty Support and Program Development:
Proven ability to support faculty-led initiatives across undergraduate, graduate, and doctoral programs, including recruitment, retention, curriculum development, and event coordination.
Educational Background:
Bachelor's degree from an accredited institution.

Supplemental Information

Applications & resumes will be accepted until position is filled, however; to ensure full consideration, application materials should be received no later than the end of day on July 1, 2025.

The starting salary for this position is $35,306.00, based on the AFSCME Collective Bargaining Agreement.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.

Successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

The University is very interested in hiring employees who have had extensive experience with diverse populations.

Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates.

Non-Discrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at pena@kutztown.edu. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University's Title IX Coordinator, located in Old Main A-Wing, Room 02A, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. Kutztown University's Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.

To apply, please visit https://www.schooljobs.com/careers/kutztownedu/jobs/4975534/clerical-asst-2-dept-of-secondary-education

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