Job Details

Facility Coordinator

Position Number: 6315533
Location: Salt Lake City, UT
Position Type: Facilities Management

Facility Coordinator

Job Summary

We're looking for a Facilities leader to manage a facilities team over a portfolio of Health Sciences District buildings and/or spaces. The Facility Coordinator will have the overall responsibility to ensure that services provided at the facilities meet University standards and deliver greatest value to support the Health Sciences District building occupants; this includes classroom, research, and administrative facilities.

Supervises a team of MEP's, plans, coordinates, and directs building systems related activities such as routine preventative maintenance, repair projects and improvements to building operation procedures. Promotes efficient, economical, continuous and safe operation of equipment. Creates budget requests and manages their team's activities to accomplish their duties while staying within budget. Focuses all efforts on meeting the needs of our customers; the students, staff and faculty who use our campus facilities.

Responsibilities

Prepares an operating budget, which estimates various expenditures and monitors and reports the status of the budget on a monthly and annual basis

Reviews all mechanical, electrical and plumbing ( MEP ) group maintenance tasks and associated costs within the District.

Performs inspections of district mechanical and other equipment spaces, job sites, project sites and inspects MEP group work practices in the field

Coordinates the total financial and personnel management functions

Recruits, interviews, selects, orients, and supervises staff members

Acts as resource person and coordinator for explaining and complying with the University Policies and Procedures

Manages the workflow using available resources and revises the operating procedures as needed

Reviews staff performance through periodic performance and salary reviews and provides appropriate feedback
Provides for personal and professional development of staff via formal and informal training, mentoring, and coaching

Obtains and maintains accountability of necessary equipment and tools and manages work scheduling using the CMMS system

Reviews staff performance and the maintenance of the physical facilities including buildings and equipment

Negotiates all types of contracts, on behalf of the District Manager

Runs analysis on PM and CM work orders. Updates FCNI and CMS data

Prepares recommendations for the Deferred Maintenance and Capital Improvement lists with accompanying cost estimates

Prepares recommendations for building system equipment renewal and renovation, upgrades and changes to existing sequences of operations to improve reliability and efficiency.

Coordinates inspections with the state and other auditors.

Coordinates customer services requests.

Collaborates with the Project Managers, other Facilities groups, customers and outside entities on projects.

Facilitates cooperative and collaborative community and institutional relationships.

Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.

Determines and tracks appropriate metrics to validate level of performance of the MEP team with respect to their assigned responsibilities.

Provide support and back up for other members of the district management team in their absence

Minimum Qualifications
Bachelor's degree in Business, Facilities Management, Engineering, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; supply system management; and a commitment to provide excellent customer service required. Experience must include facilities management knowledge in preventative maintenance, HVAC systems and operations, mechanical, electrical, and plumbing, interior design, safety coordination, and demonstrated knowledge of custodial activities.

Preferences
Bachelor's degree in Business, Facilities Management, Engineering, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; supply system management; and a commitment to provide excellent customer service required. Experience must include facilities management knowledge in preventative maintenance, HVAC systems and operations, mechanical, electrical, and plumbing, interior design, safety coordination, and demonstrated knowledge of custodial activities.

Special Instructions

Requisition Number: PRN42244B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday thru Friday 7:30am - 4:00pm, on campus
Department: 01752 - HEALTH SCIENCES DISTRICT
Location: Campus
Pay Rate Range: $65,000 - $80,000
Close Date: 9/20/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/184284