Job Details

Administrative Assistant

Position Number: 6319732
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Job Summary
The Department of Pediatrics has an opening for an experienced, highly self-motivated Administrative Assistant to provide complex and independent administrative support to the Division of General Pediatrics. This position requires interfacing with multiple groups of people in a pleasant, helpful, and professional manner.

The University of Utah offers a comprehensive benefits package including:

Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
14.2% retirement contributions that vest immediately
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employees, spouses, and dependent children
Flex spending accounts
University provided basic employee life insurance coverage equal to a salary of up to $25,000
Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
Free transit on most UTA services
Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/.

Special Instructions to Applicants
A skills assessment will be administered to measure written communication, attention to detail, critical thinking, and computer skills.

Responsibilities
Essential Functions:

Provide administrative support to the division including:
- Purchasing and accounts payable
- Onboard new faculty members
- Schedule and facilitate meetings, prepare agendas, and distribute minutes
Provide fundamental administrative support to the General Pediatrics Division with a specific focus on one of our six clinics and its faculty members.
Coordinate multiple faculty members' clinical schedules, facilitate meetings, proactively anticipate faculty members' needs, and help with those needs whenever possible.
Perform other related duties as assigned and participate in diverse administrative projects according to fluctuating division and department needs.

Core components of the position include the ability to multitask while simultaneously being able to prioritize tasks based upon urgency, importance, and deadlines. DisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Preferences

Proficient in the latest versions of the Microsoft Office suite, with the ability to learn new software programs quickly, such as Adobe Creative Suite, Concur, QGenda, etc.
Excellent interpersonal and communication skills, both oral and written.
Strong writing skills. Must be in the habit of proofreading documents and emails for spelling, grammar, content, and clarity before disseminating.
Exceptional organization and time management skills with extreme attention to detail.
Capable of effectively managing multiple duties and competing deadlines with minimal supervision.
Comfortable taking directions from multiple supervisors.
Flexibility and willingness to help where needed.

Applicants will be screened according to preferences.

Special Instructions

Requisition Number: PRN42260B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, 8:00 am - 5:00 pm, with some flexibility available. Opportunities for a hybrid telework schedule may be available if supported by operational needs after the probationary period has ended. Employees with an approved hybrid telework schedule are expected to provide their own home office space, internet connection, telephone, and have the ability to work independently.
Department: 00848 - Pediatric Administration
Location: Campus
Pay Rate Range: $18.41-$26.73
Close Date: 9/23/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/184361