Job Details

Operations Manager for EPE

Position Number: 6355346
Location: Doha, Qatar
Position Type: Administrative Vice Presidents

Operations Manager for EPE

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University's mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown's Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

Key Accountabilities

Oversee the daily operations and administrative processes of Executive and Professional Education including program logistics, finance, budgeting, facilities management, information technology, and human resources in accordance with university policies and procedures.
Support operational processes improvement to increase efficiency and effectiveness.
In the absence of the Associate Dean for Executive Education, supervise operations and staff and represent EPE in internal meetings.
Serve as the first point of contact for faculty, staff, students, and visitors over the phone, via e-mail, or in person.

Key Activities

Assist the Associate Dean for Executive Education with the update and tracking of goals and strategic initiatives for the department.
Oversee the execution of departmental projects and cross-functional initiatives.
Manage logistical arrangements for program participants and instructors.
Identify opportunities for process improvements and implement best practices.
Review technical and commercial proposals.
Manage administrative tasks in EPE such as scheduling, synchronizing calendars, data entry, record keeping.
Develop and communicate Standard Office Procedures (SOPs) for various administrative tasks.
Assist the department and the Associate Dean for Executive Education in the preparation of a variety of documents, including reports, presentations, correspondence and documents as needed.
Schedule and coordinate appointments and meetings for the department and the Associate Dean for Executive Education.
Maintain effective data entry, record management and filing system for the department.
Oversee the updating and maintenance of the EPE website.
Maintain inventory of office equipment and supplies; order equipment/supplies as needed.
Coordinate with Finance to manage documentation, invoicing, and track accounts receivable and payable, ensuring compliance with GU-Q policies and financial norms.
Contribute to EPE budget and expense tracking and monitoring; facilitate necessary approvals.
Act as liaison with GU-Q departments and external stakeholders to obtain and/or provide information on unit activities and projects.
Support on EPE assigned project-based work when needed.
Assist with the execution and troubleshooting for EPE programs as needed.
Facilitate EPE meetings and take notes as needed.
Maintain the physical appearance of the department, including requesting repairs from facilities and building operations as needed.

Knowledge and Skills

Excellent understanding in the following areas:
- Modern office practices, procedures, and equipment
- Record management, retention norms, and best practices
- Customer Relations Management
Proactive approach to tasks and taking initiative.
Ability to act independently and exercise own judgement.
Meticulous attention to detail and quality.
Proven ability to manage multiple tasks and deadlines.
Excellent critical and analytical thinking skills.
Excellent English language writing skills, presentation, and organizational skills.
Strong proficiency with Microsoft Office Suite, particularly with Excel.
Financial acumen and knowledge of financial practices would be a plus.

Qualifications

Bachelor's degree.

Experience

4+ years of relevant work experience in providing administrative and operational support to a department.
Supervisory experience would be a plus.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.

Need Assistance:

Need some assistance with the application process? Contact us at guqhr@georgetown.edu.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Qatar_Careers/job/Qatar/Operations-Manager-for-EPE_JR22514-1