Job Details

Bucknell University
  • Position Number: 6359139
  • Location: Lewisburg, PA
  • Position Type: Secretary and Administrative Assistants


Administrative Assistant, Orientation, Leadership & Transition

R0000001655
Elaine Langone Center (ELC)

Position Title:
Administrative Assistant, Orientation, Leadership & Transition

Position Type:
Full time
Scheduled Weekly Hours:
35

Categories:
Staff Non-exempt

Job Summary:
The Department of Orientation, Leadership & Transition is seeking a highly organized and proactive Administrative Assistant to provide essential support for our dynamic team. This role is crucial in ensuring the smooth daily operations of our department, which is dedicated to fostering student success and engagement.

Job Duties:
Reporting Relationship
  • Reports to the Assistant Dean, Orientation, Leadership & Transition


Work Setting/Schedule
  • On campus, student facing position
  • This is a 35 hour per week position, 12 months per year


What You Will Do:
  • Office Administration: Supports daily operations including scheduling meetings, updating calendars, creating reports, maintaining inventory of office and event supplies and managing assigned projects. Coordinates the work of student employees as needed.
  • Administrative Support: Provides administrative support assisting with departmental assessment, financial processes, working with vendors, communicating with internal and external partners, and greeting office visitors. Participates in office programs and initiatives and coordinates documentation for memberships, workshops and conferences.
  • Logistics Coordination: Coordinates the preparation of meeting agendas and oversees logistics for meetings and travel. Supports the team with expense reporting.
  • Event, Training and Planning/Coordination: Contributes to the implementation of student-centered events and programs, including creating marketing materials, managing scheduling processes, liaising with vendors, and providing day-of support for events. Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
  • HR Coordination: Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll onboarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.
  • Non Essential Functions: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.


What You Will Bring:
Required:
  • Education: Highschool Diploma
  • Professional Work Experience: Two or more years administrative or related experience


Preferred, but not Required:
  • Education: Associates Degree
  • Professional Work Experience: 4 or more years administrative or related experience


Physical Requirements:
  • Office environment, no specific or unusual physical or environmental demands



Job Exempt:
No
Salary Range:
17.16-21.45

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
  • Flexible scheduling options determined by role;
  • Medical, prescription drug, vision, dental, life, and long-term disability insurance options
  • An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
  • Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
  • Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
  • A comprehensive employee wellness program including program incentives
  • A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card


To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Elaine-Langone-Center-ELC/Administrative-Assistant--Orientation--Leadership---Transition_R0000001655.







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