Job Details

Temporary Senior Associate Director

Position Number: 6440808
Location: Philadelphia, PA
Position Type: Conference and Events Administration

Temporary Senior Associate Director

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title
Temporary Senior Associate Director

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year, 13,000 professionals worldwide advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic staff population representing a rich array of backgrounds, expertise, and cultures. To learn more, visit www.wharton.upenn.edu.

Reporting to the Managing Director, the Temporary Senior Associate Director will be responsible for operational oversight of the Center's programs for students, alumni, faculty, and boards.

As the Baker Retailing Center continues to establish itself as a premier hub for retail-related research and thought leadership, this role will serve as the cornerstone for programming, financial management, and operations. This role will collaborate and provide guidance to a team of a full-time Program Coordinator, student workers and professional service providers to manage all aspects of our programs and events (primarily in Philadelphia and NYC). These events range from small student gatherings to high-profile conferences and summits attended by C-level executives.

This temporary position will provide coverage for the Senior Associate Director of Operations, Finance & Administration during her maternity leave, ensuring seamless continuity of the Center's day-to-day operations, financial processes, and administrative functions.

Job Description

DUTIES:

Provide oversight and manage all operational aspects of Center programs and events for students, alumni, faculty, and industry leaders, primarily in Philadelphia and NYC. This person would be the lead for logistics, coordination, communication, and managing outside vendors.
Oversee and review the center's financials. Maintain a running expense tracker in excel and regularly reconcile it with BEN Financials reports to ensure accuracy.
Manage and lead the center's marketing efforts, collaborating with multiple providers and, when necessary, coordinating with Wharton Marketing and Communications. Manage the full process and relationships with professional service providers, including those supporting social media, program promotion, website development and maintenance, ghostwriting, and public relations.
Collaborate and provide guidance to Program Coordinator and student workers to ensure efficient workflow within the team including managing IT and facilities related requests.
Additional duties as assigned.

Travel may be required to NYC.

Qualifications:

A bachelor's degree is required and a minimum of 5 years of experience or an equivalent combination of education and experience. Experience with financial and accounting processes. Must have ability to manage multiple projects in a goal- and deadline-oriented environment and to work independently and as a strong team player. Excellent interpersonal and communication skills (written and oral). Excellent organization skills and attention to detail required. Familiarity with Ben Financials and experience with expense processing and business reporting tools is preferred but not necessary.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Tangen-Hall/Temporary-Senior-Associate-Director_JR00109608-2